Accounts Payable & Payroll Specialist
This is a hands-on role responsible for both full-cycle accounts payable and bi-weekly payroll processing in a complex, seasonal business environment. The successful candidate will be comfortable working with high transaction volumes, multiple companies, divisions and locations, complex invoice coding, multi-currency vendor transactions, and payroll for a large seasonal workforce.
What you will be doing as an Accounts Payable & Payroll Specialist:
· Manage the full accounts payable cycle from invoice receipt through payment.
· Process, code, and enter vendor invoices accurately and on time in Microsoft Dynamics NAV 2018.
· Ensure invoices are coded correctly across: Company/entity, Division, Department
· Perform invoice matching, including purchase order, receiving documents, and approval verification where applicable. Work with team to resolve discrepancies or issues.
· Prepare and process vendor payments, including EFT, cheque, credit card, wire, and other approved payment methods.
· Reconcile vendor statements and resolve discrepancies in a timely and professional manner.
· Review AP aging and ensure invoices are paid according to agreed payment terms.
· Support month-end close, including AP accruals, cut-off review, reconciliations, and reporting.
· Accurately process invoices in a business environment with multiple companies, operating divisions, departments, and physical locations.
· Ensure coding consistency and compliance with company accounting policies.
· Identify recurring coding issues and recommend improvements to reduce errors and rework.
· Maintain a strong understanding of how invoice coding impacts reporting, budgeting, margin analysis, and financial statements.
· Process and reconcile vendor transactions in CAD, USD, and EUR.
· Validate currency codes, exchange rates, and payment currency accuracy in Dynamics NAV 2018.
· Support cash flow visibility by identifying upcoming foreign currency or CAD payment requirements.
· Complete bi-weekly payroll processing in UKG Ready for approximately: 130 full-time employees, up to 400 seasonal employees
· Review and validate employee time and attendance data.
· Ensure payroll complies with applicable employment standards, payroll legislation, internal policies, and approval controls.
· Reconcile payroll reports and support payroll-related journal entries where required.
· Support year-end payroll requirements, including T4 preparation, reconciliation, and audit support.
What you should have as an Accounts Payable & Payroll Specialist
· 3–5+ years of accounts payable experience in a high-volume environment.
· 3-5+ years of payroll processing experience, ideally in a seasonal or hourly workforce environment.
· Experience with Microsoft Dynamics NAV 2018, Microsoft Dynamics Business Central, or a similar ERP system.
· Experience with UKG Ready, Payworks or a comparable payroll/time and attendance system.
· Strong experience with multi-company, multi-division, and multi-location invoice coding.
· Experience processing and reconciling multi-currency transactions, including CAD, USD, and EUR.
· Experience managing vendors invoiced and paid in different currencies.
· Advanced Excel skills, including pivot tables, SUMIFS, lookups, reconciliations, and data analysis.
· Strong understanding of AP controls, vendor payments, invoice approval processes, and month-end requirements.
· Strong attention to detail and ability to manage confidential information.
What you will get in Return:
· $28-$33/hr
· benefits
· Full time employment with growth potential
Where you will be working as an Accounts Payable & Payroll Specialist:
· Barrie, ON
Pay: $28.00-$33.00 per hour
Work Location: In person
