Pasona Canada is currently accepting resumes for the following professional opportunity on behalf of our client in Vancouver.
Job Title: Office Administrator
Working hours: 9:00am to 5:00pm Monday to Friday
Location: Downtown Vancouver
Employment Status: Temp for 6 months contract with possibility of extension
Hourly wage: $28-38 per hour depending on experience
SUMMARY: The Office Administrator will perform extensive administrative and general support duties in a highly responsible and confidential manner in the office. Beyond general administration duties, this position is to support digital transformation initiatives, intelligence/research activities, and presentation material preparation.
Responsibilities:
Office Adtministration
· Maintains Managers’ schedules and calendar, screens correspondence and calls, welcomes guests and customers by greeting them, establishes records and files (electronic & other), drafts responses, researches and reports multiple topics, arrange executive and board meetings as well as travel.
· Making travel arrangements including booking flight, accommodation and car rentals/limo service, optimizing routes, timing and budget.
· Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Facilities management (keep mailroom/ reception area/break rooms/meeting rooms/ office/ labs organized and tidy.)
- Ad-hoc tasks such as Joint Health & Safety Committee as needed
Digital Transformation & Process Improvement
- Support digital transformation initiatives by assisting with the implementation and continuous improvement of business processes and digital workflows.
- Collect, organize, and analyze operational data to identify trends, improve efficiency, and support data-driven decision-making.
- Assist in evaluating and implementing digital tools and technologies that enhance productivity and streamline business operations.
- Create, maintain, and improve reports, dashboards, spreadsheets, and documentation to support internal projects.
- Collaborate with cross-functional teams to identify opportunities for process automation and operational improvements.
- Participate in special projects related to digital innovation, business optimization, and organizational efficiency.
Research & Business Intelligence
- Conduct research on market trends, economic developments, geopolitical issues, and industry developments.
- Gather and summarize information from multiple sources to support strategic planning and business decisions.
- Prepare concise reports and briefing materials for management.
Requirements
Education
- Degree in Science, Economics, or related field
Experience / Skills
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Word) – advanced level preferred
- Ability and willingness to perform administrative/operational tasks
- Interest in politics, economics, and global business topics
- Strong attention to detail and organizational skills
Nice to Have
- Basic programming / data analysis skills (e.g., Python, VBA, etc.)
Key Competencies
- Proactive and flexible mindset
- Ability to manage both routine and analytical work
- Strong communication and teamwork skills
Please forward your resume to and direct all inquiries to:
Attn: Fumie Wada
[email protected]
Pasona Canada Inc.
www.pasona.com
We thank all applicants in advance for their interest. Only those being considered for this position will be contacted.
Additional Information
This is an existing vacancy. Pasona uses artificial intelligence (AI) on a limited basis to support administrative aspects of recruitment. All hiring decisions are made by our team, with a strong emphasis on human interaction and candidate experience.
Pay: $28.00-$38.00 per hour
Education:
- Bachelor's Degree (required)
Experience:
- Office Administration: 1 year (required)
- Digital Transformation: 1 year (preferred)
Work Location: Hybrid remote in Vancouver, BC
