Job Overview
We are seeking a highly organized and detail-oriented Assistant to support our team with administrative and clerical tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency with various office software. This role offers an opportunity to contribute to a dynamic work environment, ensuring smooth daily operations and effective client interactions. The Assistant will be responsible for managing schedules, handling correspondence, and maintaining accurate records to support overall business efficiency.
Responsibilities
- Manage and coordinate appointments using Microsoft Outlook Calendar and Google Workspace.
- Handle incoming calls with professional phone etiquette on multi-line phone systems and front desk duties.
- Perform data entry, filing, and proofreading to ensure accuracy of documents and records.
- Assist with bookkeeping tasks using QuickBooks and maintain financial records.
- Prepare, organize, and distribute correspondence, reports, and other documentation.
- Support administrative functions such as document signing via DocuSign and managing office supplies.
- Provide exceptional customer service by addressing inquiries promptly and professionally.
- Maintain organization of files, emails, and other essential documents for easy retrieval.
- Support team members with administrative projects as needed to ensure operational efficiency.
Experience
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) is required.
- Experience with QuickBooks for bookkeeping is a plus.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent typing skills and attention to detail for proofreading and data entry tasks.
- Knowledge of Google Workspace applications (Gmail, Docs, Sheets) is desirable.
- Experience handling multi-line phone systems and front desk responsibilities is advantageous.
- Demonstrated ability to provide professional customer service and maintain confidentiality in all interactions. This position offers a rewarding opportunity for a proactive individual eager to contribute to our organization’s success through efficient administrative support.
Job Type: Part-time
Pay: From $19.00 per hour
Work Location: In person
