Citxw Nlaka'pamux Assembly:
Billings and Collections Specialist
Job Title: Billings and Collections Specialist
Reports To: Finance Manager or delegate
Term: Full-time, Permanent
Compensation: $45,000 - $57,500.00 annually
Start Date: As soon as a suitable candidate is found
Closing Date: July 13th, 2026
Position Purpose
Citxw Nlaka'pamux Assembly (CNA) was created in 2013 as a powerful and unifying voice for eight Nlaka’pamux Bands regarding the Teck Highland Valley Copper Mine. It is governed by a Board of Directors appointed by the eight Participating Bands. Headquartered in Merritt, BC, with a workforce of over 40, CNA provides training and job readiness along with cultural, social, and technical programming to the over 3035 members of the eight Participating Bands.
The Billings and Collections Specialist is responsible for the timely and accurate administration of accounts receivable functions for the Citxw Nlaka'pamux Assembly (CNA). This position prepares invoices, processes payments, maintains customer accounts, monitors outstanding balances, and supports financial record-keeping, ensuring the integrity of organizational finances. Provide accounts receivable services across CNA and, as operational needs require, support K'en T'em Limited Partnership (KTLP) and owned businesses. working collaboratively with internal departments to ensure efficient financial operations across the organization.
Primary Duties
- Prepare and issue customer invoices accurately and in a timely manner,
- Receive, record, and reconcile customer payments,
- Monitor outstanding accounts and follow up on overdue balances professionally and respectfully,
- Maintain accurate customer account records and supporting documentation,
- Prepare accounts receivable reconciliations and reports,
- Respond to billing inquiries from staff, customers, vendors, funding partners, and other stakeholders,
- Post electronic payments, deposits, and cash receipts in the accounting software,
- Complete daily and periodic banking functions,
- Assist with month-end and year-end financial processes,
- Maintain financial records in accordance with organizational policies, procedures, and audit requirements,
- Identify opportunities to improve accounts receivable processes and efficiencies,
- Collaborate with the Finance team and other departments to ensure accurate financial reporting,
- Provide accounts receivable services across CNA and, as operational needs require, support K'en T'em Limited Partnership (KTLP) and CNA-owned businesses,
- Maintain strict confidentiality of financial and organizational information, and
- Perform other ad hoc duties as assigned by the Finance Manager, or delegate.
Knowledge, Skills and Abilities
- Knowledge of accounts receivable principles, financial record keeping, and general accounting practices,
- Strong attention to detail and a high level of accuracy,
- Excellent organizational and time management skills, with the ability to manage competing priorities,
- Strong analytical, problem-solving, and critical thinking skills,
- Professional verbal and written communication skills,
- Strong customer service and relationship-building abilities,
- Intermediate proficiency with Microsoft Excel, Microsoft Office 365, and financial software,
- Ability to learn new financial systems, software, and organizational processes,
- Ability to work independently while contributing to a collaborative team environment,
- Ability to maintain confidentiality and exercise sound judgment when handling financial and organizational information,
- Willingness to learn nłeʔképmx cultural values and protocols while recognizing and respecting cultural diversity, and
- Commitment to continuous learning and process improvement.
Experience and Requirements
- Post Secondary Education in Accounting, Bookkeeping, Business Administration, Finance, or a related field,
- Minimum two (2) years of relevant experience,
- Experience working with accounting software such as Sage, QuickBooks, or similar financial management systems,
- Experience working within a multi-entity organization is considered an asset,
- Experience working within an Indigenous organization, government, or not-for-profit environment is considered an asset,
- Demonstrated ability to maintain confidentiality while handling sensitive financial information,
- A strong work ethic and positive attitude, and
- Able and willing to complete and pass a Criminal Record Check,
- A valid BC Class 5 Driver's License, with access to a reliable personal vehicle an asset.
Work Environment
- Schedule: Monday through Friday between 8:30am and 4:30pm, with a 1-hour unpaid lunch break, fluctuating when needed. On average, 35 hours per week,
- Overtime: All daily overtime over 8 hours will be banked at 1.5x, all hours over 12 will be banked at 2x,
- Reporting Office Location: Office work will be conducted from the CNA office at 2025 Granite Ave, Merritt BC,
- Vacation: 2 weeks paid vacation (10 working days), accrued at 0.84 per month,
- Winter Break: 2 weeks paid (max 10 working days),
- Benefits: 50% benefit premiums paid by employer,
- Pension: Pension matching (percentage increasing with years of service), and
- Personal and Professional Development: As part of total compensation, we supply full-time permanent employees with the means to advance their skills and education.
We will provide training and professional development to support the right candidate. We believe in growth and curiosity. If you have some of these qualities and believe you would be of value to our organization, then we want to hear from you!
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The Citxw Nlaka'pamux Assembly is an equal-opportunity employer. We encourage applicants from diverse backgrounds and are committed to building a respectful and inclusive workplace that reflects the community we serve. This position is open to all candidates who meet the qualifications. A hiring preference will apply for qualified candidates of Canadian Indigenous ancestry, with a priority for qualified nłeʔkepmx candidates.
We thank all applicants for their interest; however, only applicants selected for an interview will be contacted.
Your application to this posting is deemed to be your consent to the collection, use and necessary disclosure of personal information for the purposes of recruitment. Citxw Nlaka’pamux Assembly respects the privacy of all applicants and the confidentiality of personal information.
