Sumitomo Bakelite High Performance Plastics (SBHPP) is a pioneer in high performance plastics and the #1 world leader in phenolic chemistry. The SBHPP global organization is committed to exceeding our customers’ expectations in material performance, customer service, technical expertise, and product quality. Our companies include Durez Corporation, Durez Canada Company Ltd., Promerus, LLC, Sumitomo Bakelite N.A., and Sumitomo Plastics America, Inc. For further information, please visit https://www.sbhpp.com/
General Purpose:
Responsible for accurate and timely processing of accounts payable transactions, supporting the corporate disbursement process, and providing administrative and financial support to ensure efficient office and accounting operations.
Essential Functions:
Responsibilities that are requirements in order to perform the job:
- Manage daily accounts payable activities including processing invoices, expense reports, and purchase-related transactions
- Collect, sort and distribute incoming mail (electronic and physical)
- Review, code, and verify vendor invoices (vendor number, PO matching, account coding)
- Scan and route invoices through document management systems (DocuWare) for approval
- Enter invoices and expense reports into SAP accurately and efficiently
- Process weekly cheque runs and EFT/ACH payments; verify and distribute payments
- Respond to vendor inquiries and resolve payment discrepancies
- Review vendor statements and follow up on outstanding or incorrect items
- Manage P-Card Accounts; track and reconcile procurement (P-card) transactions and ensure proper expense allocation
- Maintain supporting spreadsheets (inventory, utilities, distillate, and other reports)
- Perform account analysis and assist with reconciliations as required
- Prepare month-end accruals for purchases, freight, and services
- Provide supporting documentation for payments and maintain proper records
- Assist in audit preparation and provide documentation as requested
- Analyze AP accounts and provide support to the Controller/Finance team
- Ensure compliance with company policies and internal controls
- Assist in annual physical inventory reconciliation
Supportive Functions:
- File and maintain financial and administrative records
- Order office supplies and manage inventory of office materials
- Prepare courier shipments (e.g., FedEx) and related documentation
- Assist with reception duties including greeting visitors and answering phones
- Provide general administrative support to the finance team and office
- Participate in special projects and additional duties as assigned
- Month end inventory reports
- Assist and review daily production postings
- Support shipping administration
- Back up to payroll
Knowledge, Skills & Abilities:
- Strong understanding of accounts payable processes and basic accounting principles
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Experience with accounting systems (SAP preferred, or similar ERP systems)
- Excellent organizational and time management skills with strong attention to detail
- Ability to work independently and manage multiple tasks in a deadline-driven environment
- Strong communication and interpersonal skills for interacting with vendors and internal teams
- Ability to problem-solve and resolve discrepancies efficiently
Education/Experience Guidelines
- Post-secondary education in Accounting, Finance, or a related field preferred
- 2–5 years of experience in accounts payable or general accounting
- Experience working with ERP systems (SAP an asset)
- Experience in a manufacturing or multi-location environment considered an asset
Physical Demands:
The physical demands described below are representative of those required to successfully perform the essential functions of this role.
- Primarily sedentary work involving prolonged periods of sitting at a desk and working on a computer
- Frequent use of hands and fingers for data entry, typing, and handling documents
- Regular communication via phone, email, and in person
- Occasional standing, walking, reaching, bending, or light lifting of office materials (up to 10 pounds)
- Visual acuity required for reviewing financial documents and computer screens
Pay: $70,000.00-$75,000.00 per year
Benefits:
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program
Application question(s):
- Must have 1-2 years working with accounting software or ERP systems like SAP.
- Must have 1 year of high-volume invoice processing.
Experience:
- Accounts Payable: 2 years (required)
Work Location: In person
