Contract & Grant Coordinator (Administrative Support)
Location: Edmonton, AB (Onsite)
Work Schedule: Monday to Friday, 8:15 AM – 4:30 PM (1-hour lunch)
Hours: 36.25 hours/week (7.25 hours/day)
Contract Length: Up to 12 months (extension possible)
Start: TBD
Position Overview
Our client is seeking a Contract & Grant Coordinator to provide administrative support for contract and grant administration, procurement activities, and general office operations. This role requires a highly organized professional who can manage documentation, maintain accurate records, coordinate approvals, and support financial and reporting processes while ensuring compliance with established policies and procedures.
Key Responsibilities
- Prepare, review, track, and maintain contracts, agreements, and related documentation.
- Support procurement processes and contract administration.
- Maintain financial, statistical, and administrative records.
- Track contracts and reports using Microsoft Excel.
- Proofread and format Word documents.
- Coordinate approvals, signatures, and document control.
- Monitor contract deadlines and maintain tracking systems.
- Respond to inquiries from internal and external stakeholders.
- Support invoicing, accounts receivable, reporting, and compliance activities.
- Organize and maintain electronic and paper filing systems.
- Coordinate meetings, prepare agendas, and record meeting minutes.
- Perform general administrative duties including copying, scanning, filing, and records management.
- Assist with departmental projects and continuous improvement initiatives.
Required Qualifications
- High school diploma or equivalent.
- Minimum 3 years of relevant administrative experience in a similar role.
- Minimum 3 years of experience:
- Proofreading and formatting documents using Microsoft Word.
- Maintaining paper and electronic filing systems.
- Using printers, scanners, and photocopiers.
- Using Microsoft Outlook (email, calendar, and task management).
- Working with Microsoft Excel for tracking and reporting.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Strong customer service and relationship-building skills.
- Proficiency with Microsoft 365 applications.
Preferred Qualifications
- Post-secondary education in Office Administration or a related field.
- Experience coordinating contract documentation.
- Experience reviewing and validating vendor invoices.
- Experience with Microsoft SharePoint.
- Experience supporting childcare grant funding programs in Alberta.
- Strong meeting coordination and minute-taking experience.
Additional Information
- Fully onsite position in Edmonton.
- Office equipment and workspace provided.
- Criminal record check required prior to start
#ONDT #ondt
