We are currently seeking an experienced Office Manager / Bookkeeper to support the operations of a high-end custom home building company. This role is ideal for a detail-oriented professional who enjoys managing the financial and administrative functions of a thriving construction business while providing exceptional service to clients, trades, and internal teams.
Key Responsibilities
- Manage day-to-day bookkeeping functions using QuickBooks Desktop
- Complete accounts payable and receivable processes, including invoice entry and payment tracking
- Maintain vendor accounts, process payments, and follow up on outstanding receivables
- Support payroll administration and expense tracking as required
- Monthly remittances
- Maintain accurate job costing records for custom residential construction projects
- Track project expenses, materials, subcontractor costs, labour, and change orders
- Review project budgets versus actual costs and identify discrepancies
- Assist management with financial reporting and project profitability tracking
- Maintain organized project documentation and cost records
- Manage daily office operations and administrative processes
- Maintain organized filing systems, contracts, purchase orders, and project documentation
- Coordinate communication between clients, suppliers, trades, and internal teams
- Assist with onboarding vendors and maintaining supplier relationships
Qualifications & Experience
- 3+ years of bookkeeping/accounting experience, preferably within construction, or a related industry
- Strong working knowledge of QuickBooks Desktop (required)
- Experience with construction job costing and project accounting
- Understanding of accounts payable, accounts receivable, journal entries, and financial reporting
- Strong attention to detail and organizational skills
- Excellent communication and customer service abilities
- Proficient with Microsoft Office Suite and comfortable learning new systems
Pay: $63,000.00-$78,000.00 per year
Benefits:
Work Location: In person
