Administrative Support – Executive & Finance Coverage
Location: Bancroft, ON (with support across NHCS sites as required)
Job Type: Full-Time, Permanent (35 hours per week)
About the Role North Hastings Children’s Services (NHCS) is seeking a highly organized and adaptable Administrative Support – Executive & Finance Coverage team member to join our organization. As Administrative Support, you will work collaboratively across teams, providing assistance with general office operations, document handling, file maintenance, and basic finance-related tasks.
You will play a key role in maintaining operational continuity and supporting a smooth, efficient workflow within the organization. This position supports both the Office of the CEO and Finance Administration, with a strong focus on cross training and coverage during absences or high-demand periods.
Key Responsibilities
- Provide administrative support to the Office of the CEO, including reception, calendar management, meeting logistics, and document preparation.
- Support Administration and Finance with document collection, data entry, petty cash tracking, and filing.
- Cross-train to provide coverage during planned or unplanned absences to ensure operational continuity.
- Maintain office supplies, coordinate mail and courier services, and assist with office equipment maintenance.
- Organize and maintain digital and physical files, including confidential information.
- Assist with payroll-related documentation such as timesheets, receipts, and invoices. Support general office operations and other administrative duties as assigned. Qualifications
- 1–3 years of administrative or office experience.
- Strong organizational and communication skills.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office and general office systems.
- Willingness to learn new tools (e.g., payroll systems, finance templates)
- . Be able to lift 10lbs
- Flexible, team-oriented, and able to adapt to changing priorities.
- Valid Ontario Driver’s License.
Compensation & Benefits Salary: $24.14 per hour (paid bi-weekly via direct deposit) as per NHCS Salary Grid Group Benefits:
Eligible after one month of continuous employment (as per plan terms)
Statutory Holidays: In accordance with the Employment Standards Act, plus one additional paid holiday for NHCS staff Growth & Development This position provides opportunities for cross-training in both executive and finance functions, with mentorship from leadership.
Responsibilities may expand based on demonstrated skills and organizational needs. Conditions of Employment
- Clear Criminal Reference Check.
- Proof of valid Ontario Driver’s License.
Apply Today Apply online at: www.nhcs.ca/careers
Pay: $24.14 per hour
Work Location: In person
