Mississauga Bus, Coach & Truck Repair Inc.
Mississauga Bus, Coach, & Truck Repair Inc. (MBCT) is an innovative Canadian organization founded in 2002. Our 60,000 square foot service and repair facility in the GTA requires skilled staff to increase our existing workforce.
Opportunity: Accounting & HR Assistant
As part of our continued growth and commitment to operational excellence, we are hiring a detail-oriented Accounting & HR Assistant to support our HR, Finance, and Administrative team.
Work Environment: Office, full-time.
Location: 6625 Kestrel Rd. Mississauga, ONT. L5T 1P4
Major Intersection: South of Tomken and Courtneypark
Shift: Monday to Friday, 7:00am to 3:30pm
Job Duties and Responsibilities:
· Process and code vendor invoices for approval, ensuring accuracy and proper authorization prior to submission.
· Match purchase orders, delivery receipts, and invoices (3-way match) to verify completeness before processing payment.
· Reconcile supplier statements against internal records and follow up on any discrepancies in a timely manner.
· Assist with month-end closing tasks, including accrual entries and AP aging review, in support of the finance team's reporting deadlines.
· Maintain organized financial records in both physical and digital formats, ensuring documents are filed accurately and retrievable on demand.
· Support the preparation of financial reports as directed, compiling data, and formatting outputs for management review.
· Participate in Health and Safety committee meetings, maintain incident and inspection logs, and ensure WSIB and statutory paperwork is completed for HR Manager review.
· Coordinate end-to-end recruiting logistics under HR Manager guidance, schedule candidate interviews, and manage hiring manager calendars.
· Run the new-hire onboarding workflow: collect signed offer and policy documents, coordinate IT and facilities setup, schedule first-week orientation, and follow up with the new hire and relevant departments to confirm all onboarding milestones are completed on time.
· Prepare weekly payroll inputs for HR Manager's review: timesheets, new hires, terminations, statutory holidays, vacation balances, and benefit deductions.
· Track and report on vacation balances, sick days, leave of absence, and certifications (e.g., 310T / 310B / 310P licences, forklift, first aid).
· Coordinate offboarding: prepare termination paperwork, conduct exit interview logistics, and recover company property.
· Other duties as assigned by the HR Manager.
· Answer phones, greet visitors, and direct inquiries to the appropriate department or team member in a professional manner.
· Monitor, organize and replenish office supply inventory, placing orders as needed to ensure uninterrupted day-to-day operations.
· Maintain organized filing systems — both physical and digital — ensuring records are up to date and easily accessible.
· Assist other departments with administrative tasks as needed, providing reliable support to help teams meet their operational objectives.
· Perform accurate data entry across various internal systems, flagging any inconsistencies for supervisor review.
The duties and responsibilities in this posting are representative categories to be used in deciding whether to apply for the position. These general categories do not necessarily constitute an exhaustive list of duties of the position.
Physical Demands:
· Sitting at a desk and working at a computer for extended periods of time.
· Occasional lifting or carrying of files, binders, or office supplies up to 20 lbs.
· Occasional bending or reaching when filing or retrieving documents.
· Repetitive hand and wrist movement associated with keyboard and mouse use.
· Moving between workstations, offices, or departments throughout the workday.
Skills that would make you the preferred candidate:
· Prior experience in an accounts payable or general accounting role is preferred.
· Familiarity with accounting software (QuickBooks, Sage, or similar) would be an asset.
· Knowledge of accounts payable processes including invoice matching, vendor reconciliation, and payment processing.
· Experience with HRIS or payroll systems would be considered an asset.
· Proficiency in Microsoft Office, particularly Excel.
· Demonstrated ability to maintain confidentiality when handling sensitive payroll and HR-related information.
· Strong attention to detail and accuracy when handling financial documents and data entry.
· Ability to work independently and manage multiple tasks with competing deadlines.
· Good verbal, written, and interpersonal communication skills for dealing with vendors, staff, and management.
· A positive, team-oriented attitude with the ability to adapt to a fast-paced office environment.
What we offer:
· A safe work environment as evidenced by an excellent safety record.
· Challenging, long term and full-time opportunity.
· Competitive pay commensurate with experience.
· Consistent 40 hours a week.
· Employee/family medical and dental benefits after 3 months.
· Monthly RRSP contributions after 24 months.
If you are interested in this position, please submit a resume for consideration. Please note that with the volume of responses, only applicants invited for interviews will be contacted.
Mississauga Bus, Coach & Truck Repairs Inc., and the Mississauga Bus Group of Companies are committed to creating an accessible and welcoming organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
Work Location: In person
