Reporting to the Chief of Staff in the Office of the President, with a secondary reporting relationship to the University Secretary, this position supports the priorities and initiatives of both offices. The successful candidate will work collaboratively with a diverse range of employees, leaders, and project teams across the University, contributing to projects and initiatives delegated by the President, Chief of Staff, and University Secretary.
What we offer:
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Comprehensive Health and Dental
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RRSP Contribution
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Tuition Waivers
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Health and Wellness on Campus available to staff
RESPONSIBILITIES:
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Managing calendars, coordinating meetings, preparing agendas and minutes, and tracking follow-up actions
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Balancing multiple priorities, managing deadlines, and handling a high volume of tasks in a fast-paced environment
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Strong written and verbal communication, including drafting correspondence, responding to inquiries, and interacting professionally with diverse stakeholders
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Serving as the first point of contact for the President's Office and providing professional, diplomatic service to students, staff, faculty, visitors, and external partners
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Handling sensitive executive, governance, and institutional information with professionalism and sound judgment
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Coordinating executive meetings, special events, catering, facilities, technology, and other operational requirements
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Processing invoices, contracts, procurement requests, expense claims, and reconciliations in accordance with policy
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Maintain electronic filing systems, SharePoint sites, and other administrative tools
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Independently addressing routine issues, prioritizing requests, and determining when escalation or consultation is required
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Other duties as required
QUALIFICATIONS:
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Postsecondary diploma in office administration, business administration, or a related field. An undergraduate degree is considered an asset
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Minimum five (5) years of progressively responsible administrative experience
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Advanced proficiency with Microsoft Office applications and electronic information systems, including SharePoint
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Exceptional organizational, time-management, and multitasking abilities
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Strong written and verbal communication skills
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Demonstrated ability to handle sensitive and confidential information with professionalism and discretion
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Proven ability to manage competing priorities in a fast-paced environment
