Health Club Wellness Clinic is a modern, well-established multidisciplinary rehabilitation clinic conveniently located directly across from Sheppard West Station, with ample free parking for staff and patients.
We are committed to providing an exceptional patient experience through professionalism, efficiency, and compassionate care. Every member of our team plays an important role in maintaining the high standards our patients have come to expect.
We are seeking a dependable, organized, and proactive Clinic Administrator who takes pride in their work, values punctuality, and is looking for a stable, long-term opportunity.
This is much more than a front desk position—it is a key operational role within the clinic. The successful candidate will be trusted to help ensure the clinic runs smoothly while delivering outstanding customer service to our patients.
Required Schedule (Non-Negotiable)
Applicants must be consistently available for the following permanent shifts:
- Monday afternoons
- Wednesday afternoons
- Thursday afternoons
- Saturdays (full day)
Please apply only if you can commit to this schedule on an ongoing basis.
What You'll Do
- Welcome patients professionally and create a positive first impression
- Answer incoming phone calls and emails
- Schedule appointments using our electronic medical record (EMR) system
- Maintain accurate and confidential patient records
- Process patient payments and assist with insurance and direct billing
- Support therapists with administrative and operational tasks
- Keep the reception area organized and running efficiently
- Assist with social media posting and basic marketing initiatives
- Maintain clinic cleanliness and perform laundry duties
- Help ensure the clinic operates smoothly throughout the day
We're Looking For Someone Who Is
- Reliable and consistently punctual
- Friendly, professional, and approachable
- Highly organized with exceptional attention to detail
- Comfortable multitasking in a fast-paced environment
- Able to work independently with minimal supervision
- Calm under pressure and solution-oriented
- Trustworthy and respectful of patient confidentiality
- Seeking a long-term position where they can grow with our clinic
Preferred Qualifications
- Experience working in a healthcare, rehabilitation, dental, or medical office
- Familiarity with EMR software
- Experience with insurance or direct billing
- Strong computer skills and basic technical troubleshooting ability
This Position Is Ideal For Someone Who
- Is looking for stable, long-term employment
- Enjoys working in a professional healthcare environment
- Appreciates consistency and routine
- Takes pride in being dependable and organized
- Wants to become an important part of a close-knit team
Because we invest significant time training each team member, we are looking for someone who is interested in building a long-term career with our clinic rather than temporary employment.
Application Instructions
Selected candidates will be contacted by email for an interview.
Please do not call, email, or visit the clinic regarding your application.
We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.
Pay: $20.00 per hour
Benefits:
Application question(s):
- Are you available to work every Monday afternoon, Wednesday afternoon, Thursday afternoon, and Saturdays on an ongoing basis?
- Where will you be commuting from (major intersection or neighbourhood), what is your usual mode of transportation, and approximately how long is your commute?
Work Location: In person
