About Us
Bombardieri Family Law is a boutique family law firm located in Oakville, Ontario. We are seeking a detail-oriented and organized Legal Assistant to support our legal team in a fast-paced environment. This role offers an excellent opportunity to expand your legal expertise while contributing to the efficient operation of our firm and supporting a dedicated team.
Job Summary
The ideal candidate will possess strong administrative capabilities, excellent computer proficiency, and a solid understanding of legal procedures. This position is well-suited for individuals with a strong background in clerical or administrative roles who want to advance their legal careers. We are looking for an independent problem-solver who balances meticulous attention to detail with exceptional professional communication.
Key Responsibilities
Legal Support & Court Documents
- Compile, serve, and file court documents according to provincial rules.
- Proofread, draft, edit, and prepare high-quality legal correspondence.
- Docket time accurately and save all emails and correspondence to electronic client files.
Calendar & Deadline Management
- Manage comprehensive calendars for the firm's lawyers.
- Book meetings, court appearances, consultations, and firm appointments.
- Track critical court dates, service deadlines, and filing deadlines using ticklers and reminders.
Financial Administration
- Execute monthly client billing and track financial updates.
- Collect monetary retainers from clients securely as needed.
- Process accounts payable, pay vendors, and manage other daily office bills.
- Handle file management while collaborating directly with firm accountants and bookkeepers.
Office Coordination & Leadership
- Train, supervise, and mentor junior administrative staff members.
- Open and close physical and electronic files systematically.
- Handle filing, photocopying, scanning, and general office administration.
- Provide client hospitality and reception support to visitors.
- Communicate effectively with clients, court staff, counsel, and third parties.
Qualifications and Skills
- Experience: Minimum of 5 years of experience as a legal assistant.
- Legal Knowledge: Working knowledge of Family Law Rules and Rules of Civil Procedure.
- Compliance: Strong knowledge of Law Society office administration requirements and procedures.
- Technical Skills: Exceptional knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
- Software Experience: Direct experience using Legal Accounting Software and DocuSign.
- Core Abilities: Ability to take initiative, set priorities, multitask, and meet tight deadlines.
- Communication: Strong interpersonal skills to communicate comfortably via telephone, email, and in-person.
- Traits: Critical thinker, sharp problem-solver, highly organized, and an adaptable team player.
- Confidentiality: Absolute ability to exercise discretion and maintain firm and client confidentiality.
What We Offer
- A competitive paid position tailored to your legal experience level.
- A supportive, professional boutique firm work culture.
- Deep exposure to diverse family law matters.
Pay: Up to $85,000.00 per year
Benefits:
- On-site parking
- Paid time off
Work Location: In person
