Reports to: Executive Director
Work Model: Hybrid (initial orientation in-office)
Hours: 16 hours per week
Location: Abbotsford
Wages: $22.50 to $25.00/hour
About Us
BCLNA is a non-profit, industry association. Our mission is to support the green industry of nursery growers, landscape professionals and independent garden centres, increase their skills and sustainability through certification, education and standard setting. We provide business networking opportunities for members to grow and build their businesses, and we advocate for our members on regulatory issues.
About You
You are organized, detail-oriented, and enjoy supporting people, projects, and events behind the scenes to help things run smoothly. You thrive in a role with variety and can effectively manage multiple priorities while maintaining accuracy and attention to detail. You are comfortable using technology and online collaboration tools and are confident learning new systems. You communicate professionally, provide excellent customer service, and enjoy building positive relationships with members, volunteers, and our team.
As a collaborative team player, you value respect, integrity, and professionalism. You take initiative, adapt well to changing priorities, and enjoy contributing to a mission-driven organization.
This part-time position offers flexibility in scheduling and a hybrid work environment, ideal for someone who wants to work 3 to 4 days per week. You're someone who can work independently, manage your time effectively, and stay connected with the team while balancing a flexible schedule.
Job Overview
The Administration Assistant provides administrative and operational support across the organization, including maintaining databases, event planning and execution, program support, and assisting with communications. This role involves a combination of administrative tasks, customer service, creativity and coordination with the Office Administrator and Communications and Marketing Coordinator.
Key Responsibilities:Administration:
- Collaborate with the Office Administrator to ensure databases are updated and functioning. Support organization and maintenance of SharePoint and other collaborative tools.
- Use team software programs to assist with project and events, including logistics, scheduling, timelines, and deliverables to help keep initiatives on track.
- Provide administrative and project coordination support to the Executive Director and team, including organizational projects, scheduling, and document preparation.
- Handle incoming phone calls and be a pathfinder to right team member.
Event Coordination:
- Support Event Lead in the planning and execution of events, such as fundraisers, membership drives, networking events, workshops, meetings, and industry gatherings.
- Assist in coordinating logistics, including venue selection, vendor communications, registrations, invitations, attendee communications, event supplies, promotional materials and campaigns.
- Assist with tracking event budgets, maintaining planning documents, and coordinating event timelines and deliverables.
- Support on-site event execution as required.
Communications:
- Assist in the development and distribution of event related communications including email communications, social media posts, and other promotions in collaboration with the Communications and Marketing Coordinator.
Qualifications:
- Minimum 2 years of experience in an administrative, customer service, event coordination, office support, or similar role.
- Demonstrated ability to manage multiple priorities, stay organized, and meet deadlines in a dynamic environment.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint.
- Experience using online collaboration and communication tools such as Slack, Teams, Zoom, or similar platforms.
- Experience providing administrative support to multiple team members or departments is considered an asset.
- Experience using social media platforms such as LinkedIn, Facebook, and Instagram for professional communications.
- Strong attention to detail and commitment to accuracy.
- Ability to work independently and collaboratively in a hybrid work environment.
- Ability to provide professional and responsive customer service to members, partners, and stakeholders.
- Experience coordinating projects, meetings, conferences, or events is considered an asset.
