Number of Vacancies: 2
Contract Duration: 12 Months
Hours of work: 35 hrs/week
Location: Oshawa, ON (100% on Site)
Resume Due Date: Tuesday, July 14th, 2026 (5:00PM EST)
Job Overview
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Coordinate, schedule, and oversee payroll operations and related processes, ensuring timely and accurate execution of payroll activities across Payroll, HR, Finance, and other stakeholder groups.
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Assign, prioritize, and monitor work performed by Payroll Analysts, including payroll production runs, pension-related payments, tax processing, year-end activities, remittances, and other payroll transactions; perform these activities as required.
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Monitor payroll production cycles and system performance, ensuring successful completion of all payroll processing activities and responding to system issues or processing exceptions.
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Provide direction and guidance to payroll staff and stakeholders on complex payroll matters, system issues, error correction, and processing requirements to ensure legislative, policy, and procedural compliance.
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Ensure compliance with applicable legislation, regulatory requirements, collective agreements, and payroll policies, including statutory and third-party remittances, Records of Employment (ROEs), tax reporting, pension-related payments, and year-end filings.
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Coordinate payroll activities involving internal and external stakeholders, including HR, Finance, auditors, government agencies, unions, service providers, and other business partners to resolve issues and meet reporting requirements.
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Organize, coordinate, and execute payroll system testing, business requirements validation, system upgrades, legislative updates, year-end processing changes, and other system-related initiatives to ensure operational readiness and accuracy.
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Coordinate and oversee large-scale payroll data uploads and mass transactions, working with HR, Compensation, Finance, and other stakeholders to ensure accurate and timely implementation.
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Monitor payroll systems and processes, identify issues and risks, and implement corrective actions to maintain service levels, processing accuracy, and operational effectiveness.
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Develop, maintain, test, and support Business Continuity and Disaster Recovery plans for payroll operations.
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Lead temporary project teams and provide functional leadership, including work assignment, scheduling, coaching, training, and procedural guidance for Payroll Analysts and other staff.
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Develop, update, and deliver training materials and programs to support knowledge transfer and consistent application of payroll processes, systems, and procedures.
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Prepare and provide payroll reports, financial information, file extracts, journal entries, and other data required for operational, financial, audit, and regulatory purposes.
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Investigate payroll accounting transactions, payroll discrepancies, and complex processing issues, and work with Finance and other stakeholders to ensure timely resolution.
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Participate in decisions regarding payroll systems, processes, and operational improvements, recommending enhancements to improve efficiency, accuracy, compliance, and service delivery.
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Represent Payroll Services in interactions with internal departments, auditors, government agencies, unions, and external organizations on payroll-related matters.
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Act on behalf of the Team Leader, as assigned, and perform analytical projects and special assignments in support of Payroll Services objectives.
Qualifications
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University degree in Accounting, Finance, Business Administration, Human Resources, or a related discipline, or an equivalent combination of education and experience.
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PCP (Payroll Compliance Practitioner) designation is required; PLP (Payroll Leadership Professional) designation is considered an asset.
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Sound knowledge of accounting principles, payroll practices, financial controls, and business processes, with the ability to interpret and apply policies, procedures, and legislative requirements.
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Strong knowledge of federal and provincial payroll legislation, including income tax, statutory deductions and remittances, employment standards, pension-related requirements, Records of Employment (ROEs), and other payroll compliance obligations.
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Excellent written and verbal communication skills, with the ability to prepare reports, procedures, instructions, and correspondence, and effectively communicate with internal and external stakeholders.
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Minimum two (2) years of experience in payroll operations and payroll analytics, including:
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End-to-end payroll processing, including regular and off-cycle payroll runs.
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Year-end payroll activities, including T4/T4A preparation, reconciliation, and amendments.
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Payroll reconciliations, variance analysis, and balancing payroll results to general ledger accounts.
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Administration and analysis of statutory deductions, remittances, taxable benefits, and other payroll-related transactions.
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Processing and analysis of ROEs, retroactive payments, terminations, pay adjustments, and complex payroll transactions.
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Demonstrated analytical and problem-solving skills, including the ability to:
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Analyze payroll data and trends.
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Identify and investigate discrepancies and root causes.
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Recommend and implement effective solutions.
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Perform detailed data validation and quality assurance reviews.
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Prepare accurate reports and support audit and compliance activities.
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Experience supporting payroll system implementations or enhancements, including system configuration and testing, data validation, process documentation, user acceptance testing, and post-implementation support.
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Proficient in the use of payroll, HR, and financial systems, as well as Microsoft Office applications, particularly Excel.
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Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy and attention to detail in a fast-paced environment.
Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.
Looking for more opportunities? Check out our website at jobs.spiritomega.com
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