The Municipality of Pictou County is looking for an organized, detail-oriented, and collaborative Administrative Assistant to join our Corporate Services team. This is a full-time permanent opportunity reporting to the Director of Corporate Services.
We proudly serve a diverse and growing community of approximately 20,600 residents and are committed to providing inclusive, accessible, and high-quality public services for everyone.
About the Role
The Administrative Assistant plays an important role in supporting day-to-day operations across departments. You will help coordinate administrative processes, manage information, and contribute to building strong and consistent records management practices.
This role is a great fit for someone who enjoys organization, teamwork, and supporting meaningful public service work.
Duties will include:
Records & Information Management
- Support the development and maintenance of a corporate records management program.
- Help organize, store, and retrieve both digital and physical records.
- Apply consistent practices for document classification and retention.
- Promote clear and consistent information management across departments.
- Handle sensitive and confidential information with care and discretion.
Administrative Support
- Provide administrative support including scheduling, correspondence, and coordination.
- Prepare, proofread, and format reports, presentations, and documents.
- Assist with grant applications and reporting.
- Manage incoming and outgoing mail and deliveries.
- Ordering of supplies when necessary.
- Take accurate meeting minutes and attend evening meetings as required.
Coordination & Communication
- Communicate with residents, community groups, and government partners in a respectful and inclusive way.
- Support boards and committees.
- Work collaboratively with staff across departments.
Education & Experience Required for this position
- Post-secondary education in Business Administration, Office Administration, or a related field
- Training or coursework in records or information management is an asset
- Experience in an administrative role (public sector experience is an asset, but not required)
Skills & Strengths
- Strong organizational and time management skills
- Attention to detail and commitment to accuracy
- Ability to support and improve structured processes
- Proficiency with Microsoft Office (Word, Excel, PowerPoint)
- Strong communication and interpersonal skills
- Ability to maintain confidentiality and professionalism
- Self-motivated with problem-solving and analytical abilities
Our Commitment to Inclusion
The Municipality of Pictou County is committed to creating a welcoming, inclusive, and accessible workplace. We encourage applications from equity-deserving groups, including Indigenous peoples, African Nova Scotians, racialized individuals, persons with disabilities, members of the 2SLGBTQIA+ community, and others with diverse perspectives and experiences.
Accommodations are available upon request throughout the recruitment process.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: From $56,579.33 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
Work Location: In person
