We are looking for a detail-oriented and approachable Receptionist to support a construction and contractor office. This is a contract position suited to someone who communicates confidently, creates a welcoming experience for visitors, and stays productive in a quieter front-desk environment. The successful candidate will serve as a key point of contact for both internal teams and external guests, including key clients and senior leaders.
Responsibilities:
- Welcome visitors, maintain a welcoming front-desk presence, and ensure guests are assisted promptly and courteously.
- Answer and direct incoming calls using a multi-line phone system while providing clear and effective communication.
- Monitor the locked entrance, manage visitor access, and respond to courier arrivals by following site instructions.
- Coordinate deliveries and support the handling of packages and materials for office staff.
- Keep the reception area and shared spaces neat, organized, and presentable throughout the day.
- Assist with meeting and visitor hospitality by arranging refreshments such as coffee and water for clients and guests.
- Help organize lunch bookings or reservations as needed to support meetings and schedules.
- Provide administrative support through email management, appointment coordination, file organization, and routine data entry.
- Work closely with corporate services and leadership while asking questions when clarification is needed to ensure tasks are completed accurately.
- Previous experience in a receptionist, front-desk, or customer-facing administrative role.
- Strong verbal communication skills with a confident and courteous manner.
- A detail-oriented approach and the ability to interact effectively with executives, clients, and visitors.
- Comfortable managing a multi-line phone system and handling incoming calls efficiently.
- Proficiency with Microsoft Outlook, Word, and Excel for everyday administrative tasks.
- Solid organizational skills with the ability to keep files, appointments, and front-desk activities in order.
- Capable of working independently in a slower-paced office while remaining attentive and proactive.
- Willingness to learn, ask questions, and adapt to changing daily priorities.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.
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