Job Summary
Raimac Industries Ltd. is seeking a detail-oriented and experienced Senior Accounts Payable Specialist to join our accounting team. This position is responsible for managing the full accounts payable cycle, maintaining accurate vendor records, reconciling supplier accounts, and ensuring payments are processed accurately and on time.
The ideal candidate will have strong accounting knowledge, excellent organizational skills, and experience using Adagio Accounting or a comparable accounting system. The role works closely with purchasing, receiving, sales, service, and management to resolve discrepancies and maintain accurate financial records.
Responsibilities
- Manage the complete accounts payable cycle, including reviewing, coding, entering, and posting supplier invoices in Adagio Accounting.
- Match supplier invoices to purchase orders, receiving documents, packing slips, and other supporting documentation.
- Verify invoice pricing, quantities, freight charges, taxes, payment terms, and authorization before posting.
- Identify and resolve discrepancies involving purchase orders, receipts, supplier invoices, credits, and returns.
- Prepare and process supplier payments by cheque, electronic funds transfer, wire transfer, or other approved payment methods.
- Reconcile vendor statements and accounts payable subledger balances, investigating and resolving outstanding differences.
- Maintain accurate supplier records, payment terms, tax information, and supporting documentation in Adagio.
- Monitor accounts payable aging and prioritize payments based on due dates, available discounts, and company requirements.
- Record and reconcile supplier credits, deposits, prepayments, and returned goods.
- Assist with inventory-related invoice matching and coordinate with purchasing and receiving staff when quantities or costs do not agree.
- Accurately process Canadian and U.S. dollar transactions and assist with foreign exchange-related reconciliations.
- Ensure GST, PST, and other applicable taxes are recorded correctly.
- Assist with month-end and year-end procedures, including AP reconciliations, accruals, cut-off, aging reviews, and preparation of supporting schedules.
- Reconcile the accounts payable subledger to the general ledger and promptly investigate any differences.
- Maintain organized electronic and physical records to support audits, financial reporting, and internal controls.
- Respond professionally to supplier inquiries regarding invoice status, credits, account discrepancies, and payments.
- Work with other departments to improve invoice approval, purchase order, receiving, and payment processes.
- Provide backup support for other accounting functions when required.
- Perform additional accounting and administrative duties as assigned.
Qualifications and Experience
- Several years of progressive accounts payable, bookkeeping, or general accounting experience in a corporate environment.
- Experience using Adagio Accounting is strongly preferred.
- Experience with Adagio Payables, Ledger, Purchase Orders, Inventory, and OrderEntry would be considered a significant asset.
- Strong understanding of the full accounts payable cycle and general accounting principles.
- Proven ability to reconcile vendor accounts, AP aging reports, subledgers, and general ledger accounts.
- Knowledge of purchase orders, inventory receiving, freight, landed costs, and three-way invoice matching is an asset.
- Experience processing transactions in both Canadian and U.S. currencies is preferred.
- Working knowledge of GST and PST requirements.
- Strong Microsoft Excel skills and proficiency with Microsoft Office.
- High degree of accuracy and attention to detail.
- Excellent organizational and time-management skills, with the ability to manage competing deadlines.
- Strong analytical and problem-solving abilities.
- Clear and professional written and verbal communication skills.
- Ability to handle confidential financial information with discretion.
- Ability to work independently while contributing effectively within a collaborative team.
Pay: $24.00-$28.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care
Application question(s):
- Any Experience with Adagio Ledger?
Experience:
- Accounts payable: 5 years (required)
Work Location: In person
