Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.
At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.
Our GO&UP Operations Commercial Management group is seeking a Coordinator, Commercial Management to assist with providing commercial oversight of Metrolinx’s a portfolio of partners and vendors.
What will I be doing?
- Managing day-to-day activities and administration for for the Operations Commercial Management [SC1] leadership team to meet established objectives, preparing detailed and timely reports for approval.
- Coordinating collection and confirming client requirements to advise Vendor Management staff of issues.
- Prepares and reviews complex documents for verification of Budget, Executive Summary, Contract Documents (Change Orders/Change Notices, Statements of Work, Work Orders, Internal Purchase Order), in order to help inform decisions.
- Coordinates and implements large scale Oracle transactions to accommodate errors or redistribution of cost center’s, account/location codes.
- Provides Purchase Order Closeout support and verification to the Procurement and Finance departments.
- Verifies that all required documentation is complete prior to Purchase Order requisition.
- Provides weekly/monthly review of Vendor Commercial Scorecards to communicate status of vendor and contract performance.
- Provides monthly reporting to illustrate Invoice Aging, and Spend report by Vendor
- Attend regularly scheduled meetings and prepare accurate meeting minutes.
- Provides coordination and administrative support for internal governance, cross-functional business planning and decision management process by gathering internal stakeholder inputs
Assist the Operations Commercial leadership team with tracking approvals, escalations, and outstanding commercial matters to support effective oversight and informed decision-making
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What Skills and Qualifications Do I Need?
- Completion of a certificate in Business Administration, Project Management, or related field – or a combination of education, training and experience deemed equivalent.
- Demonstrated years’ of relevant experience.
- Experience working for an owner/public sector agency involving large-scale infrastructure/transit projects would be considered an asset.
- Experience identifying problems, making recommendations, and implementing solutions.
- Strong focus on understanding and following process
- Strong written communication skills as well as, collaboration skills to work across various departments as well as, with different levels of the organization.
- Strong organizational and time-management skills.
Knowledge of one or more of the following is considered an asset: competence in software such as Microsoft Office, PowerPoint, and Oracle E-Business Suite.
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Don’t Meet Every Requirement?
If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.
We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.
Accommodation:
Metrolinx is an equal opportunity employer and committed to a diverse and inclusive workforce. We are also committed to offering reasonable accommodation to job applicants in accordance with applicable legislation. If you require assistance or an accommodation at any point during the hiring process, please contact us at: 416-202-5601 or email
[email protected].
Application Process:
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.
For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.
Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.
