Position: Office Manager
Join the Pioneering Team at Zero Point Cryogenics
Why Choose Zero Point Cryogenics?
At Zero Point Cryogenics, we are not just a company, we are a hub of cutting-edge scientific innovation. If your passion lies in pioneering technology and you thrive in an environment of deep technological exploration, we offer you a unique growth opportunity. As part of our rapidly growing team in Canada, you'll join a proud collective of educated and skilled professionals dedicated to solving some of the most complex problems in the field of cryogenics. We value each team member's unique contributions and ensure that work-life balance is not just a concept, but a practice.
What We Do
At Zero Point Cryogenics, we specialize in the development and commercialization of state-of-the-art dilution refrigerators – the cornerstone technology for quantum computing and research. Originating from a low-temperature physics research group at the University of Alberta, our focus on excellence and innovation is unwavering. We are committed to improving our existing systems and innovating new solutions to meet our diverse clientele's needs. ZPC’s clientele includes quantum computing companies, academic institutions, and government laboratories.
Who We are Looking for
We encourage candidates from diverse backgrounds to apply, even if you do not meet every qualification listed below.
We are seeking an experienced Office Manager who takes ownership of the systems, spaces, and services that keep an organization running smoothly.
This role is ideal for someone who thrives in operational environments, understands how to manage multiple moving parts, and takes pride in ensuring that the workplace functions seamlessly every day. You will play a key role in maintaining structure, coordination, and continuity across office operations, reception, vendor services, and administrative workflows.
What Will You Do
Working closely with internal stakeholders, you will own the day-to-day operation of the office environment and ensure everything runs efficiently, reliably, and without disruption.
Office Operations, Facilities & Reception
- Oversee daily office operations to ensure a functional, organized, and professional workplace
- Manage reception responsibilities including greeting visitors and maintaining front desk coverage
- Coordinate incoming and outgoing mail, couriers, and deliveries
- Manage office supplies, kitchen stock, equipment, and general service requests
- Coordinate third-party vendors including cleaning and facility service providers
- Act as primary liaison with building management for maintenance and operational needs
- Maintain office access systems, keys, visitor logs, and security coordination (Telus system)
- Coordinate preventative maintenance and ensure timely resolution of facility issues
- Identify and resolve operational disruptions before they impact the workplace
Administrative & Executive Support
- Provide administrative and logistical support to leadership and operational teams
- Coordinate travel arrangements, scheduling, meetings, catering, and office hospitality
- Manage NDAs and general administrative documentation with accuracy and discretion
- Support ad hoc operational requests across departments in a fast-paced environment
- Triage incoming requests and ensure appropriate prioritization and follow-up
- Ensure meeting rooms and logistics are fully prepared in advance
Events & Office Coordination
- Support planning and coordination of internal meetings and office activities
- Manage logistics including scheduling, room setup, catering, and vendor coordination
- Support execution of office-based events and visitor experiences
- Contribute to a well-organized, professional, and welcoming office environment
Operational Effectiveness & Continuity
- Act as a central coordination point for office-related inquiries
- Identify inefficiencies in office operations and recommend practical improvements
- Maintain continuity of office systems, vendor relationships, and administrative workflows
- Document key operational knowledge including facilities, vendors, and office processes
- Ensure operational continuity during periods of change or increased demand
- Proactively identify and resolve issues before they impact business operations
What Will You Bring
- Strong sense of ownership over office operations and workplace functionality
- Ability to maintain structure and calm in a fast-moving environment
- Confidence in anticipating and resolving operational issues proactively
- Strong judgment in prioritizing competing demands
- Reliability and consistency in execution
- A collaborative approach and willingness to support across teams
- Accountability for your work and commitment to continuous improvement
- Respect for shared spaces and operational discipline
- Curiosity, adaptability, and pride in enabling organizational success
Nice to Have / Considered an Asset
- Experience working in a technical, engineering, or manufacturing environment
- Familiarity with managing office systems in a scale-up or high-growth organization
- Exposure to vendor contract management or procurement coordination
- Experience managing reception/front desk operations in a corporate or technical setting
- Comfort working with facility systems, security access tools, or building management portals
- Experience improving or streamlining office processes and workflows
- Ability to lift up 50lbs
Our Core Values
- Pursuit of Innovation: We embrace mistakes as stepping stones in our journey of discovery and innovation.
- Built Through Teamwork: Our best solutions and products emerge from collaborative efforts.
- Standard of Quality: We hold ourselves accountable to deliver only the highest quality in everything we do.
- Enjoy Life: We believe in finding daily satisfaction and purpose, balancing work with personal life.
Why Join Us
- Be part of a growth-mindset company that values innovation, teamwork, excellence, and work-life balance.
- Immediate eligibility for comprehensive group benefits including health & dental, paid vacation and paid statutory holidays
- Continuous learning and development opportunities with available funding for personal and professional development.
- Opportunity to work in a supportive environment with a team of dedicated professionals who are committed to your success.
Compensation and Benefits
- Annual salary: $70,000 – $80,000 CAD
- 100% employer-paid group benefits, including:
- Health and dental
- $750 annual Health Care Spending Account
- Employee & Family Assistance Program (EFAP)
- Flexible Paid Time Off policy
- Paid statutory holidays
- Employee-paid life insurance and long-term disability benefits
Location
This position is based at our Edmonton facility located at 9773 45th Ave NW. Edmonton is Alberta’s capital city and one of Canada’s fastest-growing technology and innovation hubs, known for its affordability, education sector, and vibrant cultural scene.
Application Process
If you are ready to take on this role we want to hear from you. Please submit one combined file containing your resume and cover letter via our . Applications are reviewed as received. Only successful candidates will be contacted.
Accommodations
ZPC is an equal opportunity employer. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Please contact [email protected] for support. We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.
Safety Note
Please be aware of intermittent high magnetic fields in our facility, which may pose risks to individuals with certain medical implants. Contact us for more information regarding these safety considerations.
Apply now and embark on a journey of professional growth and discovery!
Pay: $70,000.00-$80,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Experience:
- Mastercam: 1 year (required)
Work Location: In person
