At Taylor McCaffrey LLP, we know that a successful firm relies on an excellent professional team – paralegals, legal assistants, marketers and communicators, human resources professionals and IT experts. Our legal professional support staff thrive in a respectful, collaborative and dynamic work environment. Taylor McCaffrey LLP encourages all staff to continue their professional development for personal and professional growth.
Taylor McCaffrey LLP is currently seeking a full-time General Office Support Clerk. As part of our Services Team you are a professional who will support one of Manitoba’s largest law firms and an industry leader.
This position is responsible for a variety of tasks that support the firm’s overall operations. Each member of the Services Team is versatile in their skill set and flexible with respect to ensuring all responsibilities of the team are carried out on a day to day basis. Each team member is a back up to all other members for key responsibility areas. At the present time, shared responsibility areas will include:
Delivery Desk Duties:
- Track incoming and outgoing courier packages, including client document pick ups
- Scan and send documents to firm members
- Ensure staff are aware of package arrivals
- Request couriers using online courier system
- Maintain courier supplies such as packages, envelopes, and address seals
Facility Maintenance
- Place orders for supplies as needed including office, legal binding and cleaning supplies, etc.
- Clean public and high use spaces and surfaces including coffee stations and the Blackstone Lounge
- Ensure public spaces and boardrooms are presentable and clean
- Service calls as required for equipment, etc.
Event Assistance
- Place food orders
- Other related supplies
- Assist with room set up and clean up
Mail Service/Supply
- Sort and scan all incoming postal mail and distribute
- Office Supply maintenance/ordering
File Management
- Closing/ reopening files
- Document Retention and updating of databases
- File destruction
- Ordering supplies
Reception Duties:
- Answer all incoming calls in a professional manner, redirect calls to appropriate lawyers and staff
- Greet, assist, and direct clients and the general public and notify firm members of arrivals
- Answers questions about the firm and provide clients with the contact information
- Ensure reception is fully supplied with coffee, drinks, etc.
- Maintain a tidy and clean reception area
- Receive and deliver faxes from general fax line number
- Confirm boardroom bookings
- Contact management when an emergency situation arises
- Assist accounting with collection of client payments
Qualifications:
- High School Diploma or equivalent but post-secondary education is considered an asset
- Experience in the use of MS Office Applications
- Experience in a similar or administrative role is an asset
- Ability to lift file boxes (up to 25lbs)
Competencies:
- Customer service driven and professional with staff
- Ability to work independently
- Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals within and outside of the Firm in person or over the phone.
- Excellent attention to detail
- Ability to multitask in a fast-paced environment
- Team player
Other:
Standard hours: 35 hour work week, 8:30 – 4:30 with occasional fluctuation based on assigned duties.
Taylor McCaffrey offers a competitive salary and an excellent benefits package, which includes Health, Dental, Disability coverage, Life Insurance and Accidental Death and Dismemberment (AD&D) coverage and a Pension Plan.
Qualified candidates can submit their resume and cover letter (including salary expectations) to [email protected].
Taylor McCaffrey LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all firm members.
Reasonable accommodations are available during our assessment and selection processes.
We thank all applicants for their interest however only those under consideration will be contacted.
Taylor McCaffrey LLP
2200– 201 Portage Avenue Ave
Winnipeg, Manitoba R3B 3L3
Phone: 204-949-1312
Website: www.tmlawyers.com
LinkedIn: www.linkedin.com/company/taylor-mccaffrey-llp
Instagram: https://www.instagram.com/tm_lawyers/
X: @TM_Lawyers
