Accounting Clerk – Full-Time, In-Office
Location: Delta, BC
Position: Accounting Clerk
Department: Finance
Reports To: Financial Controller
Schedule: Full-time, 40 hours/week (generally 9:00 am – 5:00 pm, some flexibility)
About Us
Symbiotic Landscapes Ltd. is a growing landscape construction and maintenance company serving Vancouver Island and the Lower Mainland. We deliver high-quality, project-based work for residential, commercial, and institutional clients, and we’re building a professional, scalable finance function to support our next stage of growth.
We are looking for a detail‑oriented, reliable Accounting Clerk to own the day‑to‑day transactional finance work that keeps our projects and operations running smoothly.
Role Summary
The Accounting Clerk is a hands‑on, execution‑focused role responsible for accurate, timely, and well‑organized day‑to‑day financial and administrative processing. You will support the Financial Controller and Operations teams by consistently executing defined accounting processes, with a primary focus on accounts payable (AP) and accounts receivable (AR).
This role permanently “owns” the quality, timeliness, and organization of transactional finance and related admin work, freeing the Controller and leadership team to focus on oversight, analysis, and decision‑making.
Key Responsibilities
Accounts Payable
- Process vendor invoices end‑to‑end, ensuring completeness, correct coding to jobs, cost codes, and accounts, and required approvals before payment.
- Maintain organized and accurate AP records, including invoices, statements, and supporting documentation.
- Prepare payment runs according to established schedules and controls and submit for review/approval by the Financial Controller.
- Respond to vendor inquiries regarding invoices, payments, and discrepancies, escalating issues as needed.
- Monitor AP aging and flag overdue items, unusual balances, or missing documentation.
Accounts Receivable & Collections Support
- Prepare, issue, and distribute customer invoices in line with contract terms, billing schedules, and approved job information.
- Apply customer payments accurately and promptly, maintaining clean, up‑to‑date AR records.
- Perform routine follow‑ups on outstanding invoices (emails and calls) in line with established collection procedures.
- Track and report on AR aging, flagging overdue accounts and escalating collection issues to the Financial Controller.
Banking & Cash Handling
- Prepare and process routine banking activities, including cheque and electronic deposits.
- Ensure deposits are recorded accurately and on time in the accounting system.
- Maintain organized records supporting deposits and cash receipts.
- Coordinate with the Financial Controller on banking issues, discrepancies, or follow‑up items.
Finance & ERP Administration
- Enter financial transactions accurately and on time within the accounting/ERP system.
- Reconcile routine accounts such as credit cards and vendor statements.
- Provide backup support to payroll and other administrative functions as needed.
- Support project setup, including job creation, cost code alignment, and contract documentation.
General Office & Administrative Support
- Provide phone and email support related to finance and administrative inquiries.
- Maintain organized digital and physical filing systems.
- Follow established controls, routines, and checklists consistently.
- Identify and escalate errors, process breakdowns, missing information, anomalies, or unusual transactions to the Financial Controller.
QualificationsEducation
- Bookkeeping certificate or similar accounting coursework (preferred).
- Combination of education and experience will be considered.
Experience
- 1+ years of accounting or bookkeeping experience (AP/AR experience an asset).
- Experience in construction, landscaping, or a project‑based environment is an asset.
Technical Skills
- Strong Excel skills, including basic analysis tools and pivot tables.
- Accurate data entry and high attention to detail.
- Ability to manage deadlines and multiple priorities in a fast‑paced, project‑driven environment.
- Comfort working with accounting and/or ERP systems.
- Ability to adapt to evolving systems, workflows, and reporting needs in a growing organization.
- Clear written and verbal communication skills.
Personal Traits
- Reliable, professional, and detail‑oriented.
- Team‑oriented and service‑minded, with a focus on supporting operations.
- Organized, with strong follow‑through and ownership of tasks.
- Solution‑oriented with solid critical‑thinking skills; knows when to escalate.
Authority & Scope
Within defined processes and controls, the Accounting Clerk is authorized to:
- Execute AP and AR transactions in line with established procedures.
- Code invoices and transactions to approved jobs, cost codes, and accounts.
- Communicate directly with vendors and clients regarding routine billing and payment matters.
This role does not independently approve payments, alter financial policy, or design new systems. Exceptions or judgment‑based decisions are escalated to the Financial Controller.
Working Environment
- Full‑time, in‑office role (40 hours/week; generally 9:00 am – 5:30 pm with some flexibility).
- Fast‑paced, project‑driven environment with seasonal workload fluctuations.
- Primarily desk‑based with sustained computer use.
Performance Expectations
Success in this role is measured by:
- Timely processing of AP and AR (transactions entered within 24 working hours).
- Strong AR health (reduction in average collection period).
- Accurate coding and records (minimal errors; issues identified and corrected promptly).
- Responsiveness to finance inquiries (inbox and inquiries responded to within 48 working hours).
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Dental care
- Flexible schedule
- On-site parking
- Paid time off
Work Location: In person
