About Vermilion Express
Vermilion Express is dedicated to maintaining the highest standards of safety and efficiency in the transport industry. We pride ourselves on a culture of reliability, proactive maintenance, and open communication. We are committed to supporting our team with the tools and resources necessary to excel, fostering an environment where operational excellence is the foundation of our success.
The Role
We are seeking an organized and detail-oriented Office Administrative Assistant to join our team on a contract basis, with the potential to transition into a full-time, permanent position. This role serves as a vital bridge between our dispatch and maintenance departments, focusing on maintaining accurate scheduling and ensuring seamless data integration between our primary platforms, Motive and Shop Monkey.
Key Responsibilities
- Dispatch Support: Assist the dispatch team with daily schedule input and updates, ensuring real-time accuracy.
- Platform Integration: Manage and monitor the data flow between Motive (ELD) and Shop Monkey (Shop Management) to ensure operational documents and schedules are current.
- Administrative Maintenance: Track, process, and file operational paperwork, ensuring data integrity across all digital platforms.
- Communication: Act as a key point of contact for routine office inquiries and collaborate with team members to streamline workflow processes.
What We’re Looking For
- Technical Proficiency: Comfortable navigating and troubleshooting digital platforms; experience with Motive and Shop Monkey is an asset.
- Analytical Mindset: Highly organized, detail-oriented, and capable of identifying and resolving data discrepancies.
- Communication Skills: A positive, patient communicator who can work effectively with diverse teams, including dispatch, mechanics, and management.
- Adaptability: Able to thrive in a fast-paced environment and assist with continuous process improvement.
- Tools: Proficient in Excel, Google Drive, and general online administrative software.
- Transportation: Valid driver's license and reliable means of transportation to and from work.
What We Offer
- Hours: 40 hours/week, with room for some flexibility.
- Compensation: $20 - $25/hour, depending on experience and training required, with pay increasing after training milestones.
- Competitive contract rates, and a clear pathway to a full-time, permanent position.
- A supportive, team-based environment with room to grow.
How to Apply
Interested candidates should submit a resume and a brief cover letter outlining your experience with office administration and logistics technology to [[email protected]]. Please include "Administrative Assistant Application - [Your Name]" in the subject line.
Pay: $20.00-$25.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
