Job Summary
We are seeking a dynamic and highly organized Plant Administrative Specialist to join our manufacturing team. In this vital role, you will serve as the central hub for administrative operations, ensuring smooth daily functions within the plant. Your energetic approach and strong communication skills will support team management, vendor relations, and office efficiency. This position offers an exciting opportunity to contribute to a thriving industrial environment by managing clerical tasks, overseeing human resources functions, and maintaining organizational excellence. Your proactive attitude will help foster a positive workplace atmosphere and streamline administrative processes.
Duties
- Manage front desk operations, including greeting and directing visitors with professional phone etiquette
- Coordinate and order lunch for visitors
- Oversee clerical tasks such as filing, data entry, electronic record keeping, and maintaining organized office files
- Enter daily Production and hourly employee time sheets into MRP system
- Enter Inventory Receipts into MRP system
- Create Purchase Requisitions and issue Purchase Orders to vendors
- Code and process invoices to ensure timely payments to vendors
- Coordinate vendor management activities—ordering MRO supplies, managing service contracts, and ensuring timely deliveries
- Support budgeting efforts by monitoring departmental expenses and preparing financial reports as needed
- Maintain office supplies inventory and manage procurement processes to keep the office well-equipped
- Performing tag entry during Physical Inventory
- Manage new employee cell phones and computers
Experience
- Proven administrative experience, preferably in a manufacturing environment
- Demonstrated proficiency with MS365 and Adobe Acrobat
- Experience working with an MRP system, Mapics preferred
- Extensive office experience including front desk responsibilities
- Excellent organizational skills with attention to detail
- Effective communication skills—both verbal and written—to liaise confidently across teams and vendors
- Ability to adapt quickly to changing priorities while maintaining professionalism and positive attitude
Join us as a Plant Administrative Specialist where your energetic drive and meticulous organizational skills will make a meaningful impact! We value proactive individuals who thrive in collaborative environments and are eager to support our plant’s success through exceptional administrative leadership.
Pay: $24.00-$25.00 per hour
Benefits:
- Dental care
- On-site parking
- Paid time off
- RRSP match
Work Location: In person
