About Edmonton Public Schools
We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success.
Our Division is committed to diversity and inclusivity; we are listening, we are learning, and we are committed.
Edmonton Public Schools aspires to be a learning community where every individual belongs, is included and experiences success. We strive to empower staff to reach their goals in a diverse, equitable and inclusive workplace that values their lived experiences. We are seeking individuals like you, who reflect the students and families we serve.
Together, we are stronger.
Status
FTE: 1.000
Position Summary
As an Executive Assistant, you will provide high-level support to the Director of Board and Superintendent Relations and the Board of Trustees, overseeing administrative, operational and budget functions. This pivotal role requires an in-depth knowledge of the Division’s organizational structures, policies and Board governance. We require a proactive professional with a strong service orientation who is used to working in a fast-paced, highly political environment.
Job Duties/Responsibilities
Executive Governance Support
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supporting the Director and nine Trustees by managing workflow, calendars, emails, coordinating meeting logistics, and making travel arrangements for conferences
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supporting the Corporate Governance Coordinator as backup for the Trustee Service Request system and Board meetings
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maintaining filing, recording and tracking systems to ensure effective flow of correspondence and records
Financial Management Accountability
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preparing budgets and customized financial reporting along with managing all financial transactions for the department
- processing and reconciling Trustee expense claims and allocation balances to ensure accuracy for public disclosure
Operational Coordination Stakeholder Relations
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coordinating administrative functions for the department including the development of system and procedures to ensure coordination between the Board office, Superintendent’s office and other central departments
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liaising with Division staff and external organizations regarding Trustee’s participation in community events
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assisting schools and community groups in extending invitations to Trustees for special events including tracking attendance and advising on appropriate protocols
receiving guests visiting Trustees at the Centre for Education and providing reception support in the Superintendent’s area as required
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Education/Qualifications
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diploma in Office Administration or a related field
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minimum of three years’ proven experience in an executive administrative role, preferably within a large organization or educational setting
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advanced computer skills and the ability to manage complex digital scheduling and document management systems
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exceptional verbal and written communication skills
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strong problem-solving and analytical skills coupled with the ability to work independently and manage competing priorities
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demonstrated commitment to the Division Strategic Plan, equity, and a collaborative work environment
Rate of Pay
$43.40 - $55.42 per hour
Nature of Work
Closing
Closing date for this competition is June 8, 2026.
Contact: Kelsey Duebel, Director Board and Superintendent Relations
Only those applicants being considered will be contacted. The Terms and Conditions of employment for Exempt staff may be viewed at www.epsb.ca/ourdistrict/careers/exempt/ #HP1
