About the Company
We are Surrey Construction, a leading construction firm in Vaughan that specializes in construction management, general contracting, design-build, and public-private partnerships. We are committed to delivering excellent results to our clients and creating lasting relationships with our clients, contractors, and suppliers.
Job Overview
Are you an experienced administrative professional looking for flexibility in your schedule with a part time opportunity? We are seeking an experienced and self-motivated Office Administrator to oversee all aspects of the front office reception as well as provide day-to-day administrative support. This role is a part time position (22-25 hours per week) with the possibility of going full time.
Responsibilities:
- Answer and direct incoming phone calls in a professional and efficient manner
- Calendar management (scheduling and coordinating meetings, etc.)
- Receive, sort, stamp and post mail on a daily basis
- Handle bank deposits
- Coordinate courier arrangements and track all outgoing packages
- Coordinate repair and maintenance service of all office equipment
- General filing as needed
- Other duties as needed
Qualifications:
- Previous working experience in an office environment in the construction industry in a similar capacity of administration or accounting is a must
- Excellent customer service and communication skills, with a professional demeanor and attitude
- Excellent verbal and written communication skills
- Excellent MS Office and Google experience
- Working knowledge of the following:
- Purchase Orders
- Understanding of Invoicing, both accounts payable and accounts receivable
- Preparing quotes as directed by management
- Obtaining quotes from suppliers and sub-contractors
- Preparing Operation & Maintenance Manuals
- Tender and Bid documents
- Contract documents
- Valid driver’s license and reliable transportation
- Must be legally eligible to work in Canada
To Succeed in this role, you:
- Enjoy variety in your day to day duties in a fast-paced environment
- Have excellent time management skills and able to handle multiple tasks at once
- Speak/Read/Write English fluently
- A proven track record of being resourceful, delivering results and following through on objectives
- Have a thirst for knowledge and desire to continue learning
- Have an entrepreneurial spirit and take initiative to get things done
- Enjoy thinking creatively, outside the box
- Are able to work both independently and with others
- Have experience working in a construction company environment
Benefits:
- Competitive salary
- Exciting training opportunities
- Equal opportunity employer
- Accommodations available upon request for candidates with disabilities
Surrey Construction is seeking a full-time Office Administrator with previous experience in an office environment in the construction industry, strong attention to detail, and excellent communication skills. The successful candidate will oversee the front office reception, provide day-to-day administrative support, and assist in coordinating construction projects. We offer a competitive salary, exciting training opportunities, and we are an equal opportunity employer. We appreciate all applications, however, only those who meet the qualifications will be contacted.
