Description
The Haskayne School of Business is currently seeking a Full-time Temporary Relief Executive Assistant to the Dean's Office for approximately 15 months.
The Executive Assistant to the Dean's Office is the first point of contact for visitors and provides high level administrative and project support to ensure the Dean's Office runs smoothly. This position requires the management of multiple and often complex projects in a high-volume, fast-paced environment, with minimal supervision, as well as day-today administrative tasks. The Executive Assistant to the Dean's Office also, as requested by the Dean, provides administrative support to other members of the Senior Leadership Team. This position works in tandem with and provides backup to the Executive Assistant to the Dean, whose primary responsibility is to provide dedicated senior administrative support to the Dean.
The role demands a strong understanding of the dynamics within an effective senior administrative or executive office. Success in this position requires adept management of time, information, email correspondence, meeting preparedness and document creation.
The responsibilities are diverse, with the role characterized by high volume, strict deadlines and ever-changing priorities. In addition, there are frequent interruptions to the Dean's office. The incumbent must exercise impeccable judgment when engaging with all stakeholders. Some of the key requirements for the position are attention to detail, initiative, independence, the ability to work effectively under pressure, adept prioritization of tasks, management of constantly changing schedules, meeting deadlines, and fostering productive relationships with others. Stressors range from moderate to high. The impact of error is high, as inaccurate advice or information has serious consequences for the reputation of the University.
The Executive Assistant to the Dean's Office plays a crucial role in the delivery of a wide array of diverse administrative and financial responsibilities that demand confidentiality and sensitivity. Considerable discretion, judgment, and independent thought are required.
The Executive Assistant to the Dean's Office reports formally to the Dean, but operationally to the Senior Director, Strategy and Administration, and works closely with other administrative staff within the Haskayne School of Business. This position typically works Monday to Friday, 8:30 A.M. to 4:30 P.M., 7 hours per day (35 hours per week). Due to constantly shifting priorities, flexibility is essential, including some evening and weekend hours.
Summary of Key Responsibilities (job functions include but are not limited to):
Qualifications / Requirements:
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5+ years of progressive administration experience supporting a Senior Administrative or Executive office, coupled with a relevant education and/or background in business studies (equivalent combinations of skills, education, and experience will be considered).
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Proven advanced proficiency in Microsoft Office applications (Word, Outlook, Outlook Calendar, Excel, PowerPoint).
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Strong familiarity with contemporary technology platforms (e.g., Zoom, Teams) and the ability to leverage such platforms, resolving issues in a timely manner.
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Ability to think critically, exercise good judgment, thrive under pressure, and make key decisions on behalf of the Dean's Office and in other matters.
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Demonstrated strong oral and written communication, team collaboration, and customer service skills.
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Proven track record of excellent organizational, analytical, and problem-solving skills.
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Critical to success is the ability to work both independently and collaboratively within a team.
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Must exhibit professionalism, discretion, courtesy, and respect in all interactions.
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Demonstrated openness to learning and development, tolerance for ambiguity, and a willingness to embrace new challenges and assignments.
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Familiarity with enterprise systems such as PeopleSoft is considered an asset.
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Knowledge of university policies, procedures, organizational and governance structures considered an asset.
Application Deadline: June 08, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is classified in the Operational and Administrative Support Career Band, Level 4 of the Management and Professional Staff Career Framework.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
