Job Summary
We are currently seeking an Accounting Administrator to join our client’s accounting team. Reporting to the Accounts Payable Supervisor, this role is primarily responsible for managing the full-cycle Accounts Payable function (approximately 80% of the role), while also supporting Accounts Receivable activities (20%). The successful candidate will play a key role in ensuring accurate financial processing, maintaining accounting records, and supporting day-to-day as well as month-end accounting operations. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Our client specializes in delivering end-to-end digital signage solutions for large-scale networks, providing seamless service and support through a turnkey approach.
Job Description
Duties would include but are not limited to:
Primary Responsibilities
Responsibilities
- Perform the day-to-day processing of accounts receivables and payables to ensure finances are maintained in an effective, up-to-date and accurate manner
- Receive and verify invoices against purchase orders, seeking approvals when necessary
- Verify that transactions comply with financial policies and procedures
- Prepare batches of invoices for data entry
- Manage the weekly cheque run; obtain Supervisor's approval and appropriate signoffs
- Establish strong relationships with vendors and clients, and maintain updated vendor/client files
- Maintain up-to-date billing system and various invoice procedures per client
- Carry out consistent follow-up on collections each week, and record activities in a shared spreadsheet
- Prepare daily bank deposits
- Investigate and resolve customer queries through the reconciliation of accounts and process adjustments
- Monitor customer account details for non-payments, delayed payments, and other irregularities
- Maintain accounts receivable customer files, both permanent and current orders
- Communicate with customers via phone, email, mail or personally
- Send out monthly statements to clients via email or mail
- Provide various analysis reports on customer activity as requested
- Answer telephone and electronic inquiries, relaying telephone calls and messages within the company
- Assist the Finance department with filing invoices, matching POs, and verifying billing
- Other duties assigned by supervisor
Skills, Education and Experience
- At least 2-3 years of full-cycle accounting experience
- University or college degree in Accounting/Finance
- Advanced knowledge of Microsoft Office, Outlook, Work & Excel
- Must have experience with Sage ERP and/or ACCPAC
- Must be able to effectively communicate in English
- Please note that this role requires a mandatory Criminal Background check prior to employment
Key Competencies
Able to take initiative
Strong attention to detail & strong communication
Strong organizational, planning and problem-solving skills
Strong interpersonal and soft skills
Able to work well independently and as part of a team
Interview Process:
- I). Initial screening round
- II). In-Person Interview with Hiring Manager
Pay: $25.00-$28.00 per hour
Benefits:
Application question(s):
- Do you have 2-3 years of experience in Accounts payable and Accounts receivables?
Work Location: In person
