Position Overview
This person is responsible for identifying, pursuing, and securing new business opportunities through formal procurement processes, including government tenders, corporate RFPs, and large-scale service contracts. This role plays a key part in expanding the company’s presence across public and private sectors.
Core Responsibilities
1. Opportunity Identification & Lead Generation
Research and monitor procurement platforms for new opportunities:
* Government (federal, provincial, municipal)
* Airports and transportation authorities
* Construction and general contractors
* Oil & gas / energy sector (“oil patch”)
* Retail chains and commercial property managers
* Industrial and manufacturing facilities
Track and maintain a pipeline of upcoming bids, renewals, and pre-qualifications
Build relationships with procurement officers, project managers, and decision-makers
2. RFP / Tender Management
Review RFPs, RFQs, and tenders to assess fit, risk, and profitability
Coordinate all aspects of bid preparation:
* Scope analysis
* Site requirements
* Compliance documents (insurance, safety, certifications)
Ensure all submissions meet deadlines and technical requirements
Manage pre-qualification submissions (RFIs, vendor registrations)
3. Pricing & Cost Estimation
Work with operations to:
* Estimate labor hours, equipment, and materials
* Build accurate and competitive pricing models
Analyze margins and recommend pricing strategies
Balance competitiveness with profitability
4. Proposal Development
Prepare high-quality, professional proposals including:
* Executive summaries
* Scope of work and methodology
* Staffing plans and schedules
* Health & safety procedures
* Company qualifications and past projects
Customize proposals based on sector:
* Government compliance-heavy bids
* Construction site cleaning (post-construction, phased cleaning)
* Industrial / oil & gas safety-focused environments
* Retail and multi-location service contracts
5. Client Communication & Negotiation
Act as the main contact during the bidding process
Attend site visits, walkthroughs, and pre-bid meetings
Respond to client questions and clarifications
Support contract negotiations and revisions
6. Sector-Specific Focus
Government & Public Sector
Monitor portals (e.g., MERX, Biddingo, municipal procurement sites)
Ensure compliance with regulations, insurance, and reporting standards
Manage multi-year and large-scale facility contracts
Airports & Transportation
Handle high-security, high-compliance environments
Coordinate requirements like background checks, safety clearances
Understand 24/7 operations and phased service delivery
Construction Companies
Build relationships with general contractors
Quote post-construction and ongoing site cleaning
Track project timelines and bid early in project cycles
Oil & Gas / Industrial (“Oil Patch”)
Understand safety certifications (e.g., WHMIS, COR, site-specific training)
Price for remote locations, shift work, and harsh environments
Align proposals with strict HSE (Health, Safety & Environment) standards
Retail & Commercial
Target multi-site contracts (plazas, chains, malls)
Focus on consistency, scheduling, and scalability
Support long-term service agreements
Other responsibilities:
1. Pipeline & Reporting
Maintain CRM or tracking system for:
* Opportunities
* Submitted bids
* Win/loss ratio
Report weekly on pipeline value and conversion rates
Continuously improve bid success rate
Key Skills & Qualifications
Experience with RFPs, tenders, or proposal writing (B2B services preferred)
Strong analytical and pricing skills
Excellent writing and communication abilities
Ability to manage multiple deadlines and projects
Familiarity with procurement platforms (MERX, SAP Ariba, etc.) is a strong asset
Experience in cleaning, facilities management, construction, or industrial services is highly preferred
Job Type: Full-time
Pay: From $55,000.00 per year
Work Location: In person
