Level Contracting Inc. is looking for a reliable, organized, and resourceful Office Assistant to help with administrative duties in their office on a part-time basis.
What You Can Expect from Level:
Level Contracting is a small company, and that's by design. We take on the jobs other contractors turn down—the additions too small to be worth their time, the renovations too complicated for their crews to figure out—because our owner, project managers, and project coordinator genuinely care about getting the details right, not just getting the job done. That means we spend real time thinking through how to build something well without running up a bill that doesn't need to be there. It's a mindset that shapes how we work with everyone, including our office team.
None of that happens without strong relationships. We rely on a network of subtrades and suppliers we trust, and we invest in keeping those relationships solid. As our Office Assistant, you won't just be answering emails—you'll be part of how those relationships get maintained. If you like the idea of being genuinely useful in a small office where your contributions are visible and your judgment matters, this is the role for you.
We handle general contracting and project management services for construction projects of all sizes, working on everything from residential additions and renovations to custom-build homes, as well as on commercial alterations, additions, and redevelopment. Our office is a fast-paced, quickly changing environment with myriad concurrent projects at all stages from pre-planning to active construction to wrap-up. Whatever the project, our goal is to turn a client’s vision into something real—on time, on budget, and built right.
What We Expect from You:
This is a part-time, three-month contract position, with a minimum of 25 hours per week and the possibility of a six-month extension for the right candidate.
Hours: Part-time, minimum 25 hours per week
Schedule: 10 AM to 3 PM, Monday to Friday
Pay: $20.00 per hour
Location: In-person required, 242 Piccadilly St Unit 1, London ON N6J 1S4, (our office hours are 8 AM – 4 PM)
Start Date: August 2026 or immediately
We are looking for someone who is dependable, professional, and able to take direction while also working independently. The ideal candidate will be highly organized, comfortable managing multiple tasks at once, highly effective communicating both verbally and in writing, and able to anticipate what needs to be done without requiring step-by-step instructions. They will have post-secondary education or equivalent work experience. Previous experience as an office assistant, administrative assistant, executive assistant, office coordinator, customer service, or similar support role would be considered a strong asset.
Responsibilities may include assisting with day-to-day administrative tasks and email correspondence, scheduling and tendering construction jobs, maintaining and updating digital filing system, communicating with company staff, clients, suppliers, and trades, following up via email or phone, and providing general administrative support for the Project Coordinator.
The ideal candidate should be proficient with iOS programs and devices, Google Calendar and G-Suite, and Microsoft Office 365, especially Word and Excel.
The ideal candidate will be well-organized, responsible, and detail-oriented. They should be able to multi-task, prioritize, and manage changing tasks throughout the day. They must be comfortable taking direction, following through on requests, and working independently. The role also requires good problem-solving skills and deductive reasoning, such that they can independently identify the proper steps to solve a problem when given an issue and the desired outcome.
Preferred Qualifications:
· Post-secondary education, such as a college diploma, undergraduate degree, or equivalent experience
· Previous experience as an office assistant, administrative assistant, office coordinator, or similar support role
· Experience in customer service or a customer-facing position
· Experience working in construction, property management, development, or real estate
· Strong computer skills, including comfort learning new programs, apps, and systems quickly
· Experience managing calendars, scheduling appointments, and following up on tasks
· Experience with data entry and digital file management
· Ability to prioritize tasks, work independently, and adjust quickly when priorities change
· Comfortable communicating in English with clients, suppliers, trades, employees, and other professionals, especially over the phone
· Ability to write clear and professional emails, text messages, and internal notes
· Strong attention to detail and ability to catch errors or notice missing information
· Professional demeanor over phone or in person
· Ability to handle confidential information with discretion
· Proficiency with iOS devices/programs, G-Suite, Adobe Acrobat, and Microsoft Word and Excel
· Strong sense of accountability, follow-through, and professionalism
Level Contracting Inc. is an equal opportunity employer committed to building a diverse and inclusive team. We welcome applications from all qualified candidates, including women, racialized persons, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQ+ community. We are committed to providing accommodations throughout the recruitment process—please let us know if you require any.
Land Acknowledgement:
We acknowledge that Level Contracting Inc. operates in London, Ontario, on the traditional territory of the Anishinaabek, Haudenosaunee, Lūnaapéewak, and Attawandaron peoples. We recognize the three First Nations communities neighbouring London—Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee-Delaware Nation—and honour their longstanding relationships with this land.
To Apply:
Please submit your resume and a brief cover letter outlining your experience, availability, and why you would be a good fit for this position to [email protected]. We appreciate all applications; however, only shortlisted candidates will be contacted.
Pay: $20.00 per hour
Benefits:
- Casual dress
- On-site parking
Ability to commute/relocate:
- London, ON N6A 1S4: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have data entry experience?
- Do you have customer service experience?
- Are you proficient with Microsoft Excel?
Language:
Location:
- London, ON N6A 1S4 (preferred)
Work Location: In person
