Company Overview
Slimdor Contracting Ltd. is a dedicated site preparation contractor in Canada, capable of managing projects of any size. We are committed to delivering high-quality infrastructure and excavation services that support community development and industrial growth.
Summary
We are seeking a highly organized and proactive Heavy Duty Shop Administrator to join our team in Cochrane for 24 to 40 hours per week. This position is the operational backbone of the service and fleet department. This role is responsible for handling the organizational, operational and documentation demands of heavy equipment fleets. By streamlining back-office workflows, the shop administrator ensures that field teams and technicians can focus on site execution and equipment repair.
Key Responsibilities:
- Open, update and close service work orders accurately. Record technician labour hours, parts usage, and service notes to support accurate invoicing.
- Forward all W.O., outside repair sheets, service records and oil samples to client.
- Add parts hoses and consumables to W.O. sheets for billing
- Track and file all repair records, service records for intercompany.
- Request P.O.#s for all billing
- Track in and out for intercompany
- Track monthly hours for intercompany
- Finalizing outside repair quotes for clients.
- Organize, manage, and track requests for information, change orders, submittals, and daily field reports.
- Create repair orders with clear descriptions of work to be completed, request P.O.’s
- Review completed jobs, verify technician hours, and confirm all parts are entered correctly
- Perform all billing processes for the service department.
- Bill internal shop jobs.
- Process invoices once jobs are completed
- Maintain strict confidentiality of company information.
- Perform additional duties as assigned.
Qualifications & Skills
- Proven experience in procurement, purchasing, or supply chain management within the construction or heavy equipment industry.
- Strong organizational skills with attention to detail.
- Excellent communication and negotiation abilities.
- Familiarity with ERP systems, CMMS, and demand planning tools.
- Ability to handle multiple priorities in a fast-paced environment.
- Knowledge of heavy equipment operations or mechanical knowledge is a plus but not mandatory.
- Previous experience working with dealerships or in customer service roles related to construction equipment is advantageous.
Experience:
- 2-3+ years of experience in service administration, fleet management, or a related role within the construction or heavy equipment industry
- Familiarity with heavy equipment or truck industry sectors a plus.
- Understanding of maintenance intervals and basic equipment parts a plus.
Call-To-Action
If you thrive in a dynamic environment where your organizational skills can drive project success, we invite you to bring your expertise to Slimdor Contracting Ltd. Join us in shaping infrastructure that builds communities—your next career move awaits!
Pay: $30.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
