Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to support our office operations. The ideal candidate will have strong clerical skills, excellent communication abilities, and proficiency with various office software. This role involves managing daily administrative tasks, providing exceptional customer service, and ensuring the smooth functioning of the front desk and office environment. Prior experience in medical or dental offices is a plus, along with familiarity with QuickBooks and Google Workspace. The position offers an opportunity to work in a professional setting where organizational skills and attention to detail are highly valued.
Responsibilities
- Manage front desk duties, including greeting visitors and answering multi-line phone systems
- Perform data entry and maintain accurate records using Microsoft Office and Google Workspace tools
- Handle filing, document proofreading, and general administrative support tasks
- Assist with appointment scheduling, calendar management, and customer support inquiries
- Support bookkeeping activities using QuickBooks or similar accounting software
- Provide excellent customer service through phone etiquette and professional communication
- Support medical or dental office operations by managing patient or client information and supporting reception duties
- Maintain a clean and organized work environment, ensuring efficient office operations
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Strong computer skills with the ability to learn new software quickly
- Experience with data entry, filing, proofreading, and clerical tasks
- Excellent organizational skills with attention to detail
- Exceptional customer service skills with professional phone etiquette
- Ability to manage multi-line phone systems effectively
- Previous administrative experience in an office setting; medical or dental office experience is a plus
- Knowledge of QuickBooks or bookkeeping software is advantageous
- Strong typing skills and ability to perform accurate data entry under deadlines
- Demonstrated organizational skills to prioritize tasks efficiently
This position requires a proactive individual capable of multitasking in a fast-paced environment while maintaining professionalism. The successful candidate will be an integral part of our team, ensuring seamless office operations and outstanding support for clients and staff alike. Multiple language proficiency is preferred.
Pay: $18.00-$25.00 per hour
Benefits:
- Dental care
- On-site parking
- Paid time off
- Vision care
Work Location: In person
