Job Summary
We are seeking a detail-oriented and proactive Administrative Assistant (Purchasing) to support our procurement and supply chain operations. This role is essential in managing vendor relationships, processing purchase orders, and ensuring the timely procurement of materials. The ideal candidate will have experience with ERP systems such as SAP, a solid understanding of manufacturing processes, and strong negotiation skills to optimize sourcing strategies. This position offers an opportunity to contribute to the efficiency of our procurement functions within a dynamic manufacturing environment.
Responsibilities
- Answer phone calls and emails in a professional manner
- Process invoices, orders, and other office documents
- Perform accurate data entry in the company system/ERP
- Assist with preparing and placing purchase orders with suppliers
- Communicate with suppliers regarding orders, pricing, availability, and delivery timelines
- Coordinate with the warehouse regarding incoming and outgoing orders
- Assist with paperwork, filing, and document organization
- Provide occasional customer service support when needed
- Check orders, documents, or product information in the warehouse when required
- Support daily office operations and assist the team with administrative tasks
Requirements
- Minimum 2 years of experience in a similar office, administrative, purchasing, or order-processing role
- Strong communication skills in English and Polish are required
- Ukrainian and/or Russian language skills are an asset
- Good computer skills, including Microsoft Excel, Word, Outlook, and ERP systems
- Strong attention to detail and accuracy
- Ability to multitask and stay organized
- Reliable, punctual, and responsible
- Fast learner with a positive attitude
- Comfortable communicating with suppliers, customers, warehouse staff, and office team members
- Ability to work independently and as part of a team
What We Offer
- Stable full-time schedule
- Paid lunch break
- Staff discount on products
- Free on-site parking
- Casual dress
- Friendly team environment
- Opportunity to learn and grow within the company
- Hands-on experience in purchasing, food distribution, supplier communication, and office operations
How to Apply
Please apply through Indeed or send your resume to:
[email protected]
We thank all applicants for their interest; however, only selected candidates will be contacted for an interview.
Pay: $19.00-$24.00 per hour
Benefits:
- Casual dress
- Discounted or free food
- On-site parking
- Store discount
Application question(s):
- How many years of administrative, office, purchasing, or order-processing experience do you have?
- Do you have experience creating purchase orders, processing invoices, or entering customer/supplier orders?
- What hourly pay range are you expecting?
Language:
- Polish (required)
- English (required)
Work Location: In person
