About Staffing® is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a proud BBB Accredited business.
We have partnered with a private investment and business services group to support them in hiring for their next Senior Office Administrator.
Job ID: 43228
Job Type: Direct Hire
Category: Administration
Location: Calgary, Alberta
Work Model: Fully In-Office
This organization operates a diverse portfolio of businesses and assets across multiple industries, managing both corporate and personal financial interests within a structured, long-term investment approach. With an established presence and a forward-looking mindset, the group is navigating a period of transition and growth, creating an opportunity for an experienced administrative professional to step into a key support role.
Join a team with the rare benefit of a full-time, 32-hour work week within a collaborative culture that genuinely values work-life balance, accountability, versatility, and continuous improvement.
The Senior Office Administrator is a highly visible position responsible for ensuring the smooth day-to-day operation of the office while providing executive-level administrative support across multiple business functions. This role is ideal for someone who thrives in a diverse environment, enjoys balancing a wide variety of responsibilities, and takes pride in creating efficient systems and exceptional experiences for both internal stakeholders and external visitors.
Beyond traditional administration, this position requires someone who is exceptionally tech savvy and comfortable learning new software, supporting office technology, troubleshooting common technical issues, and helping improve business processes through technology. Success in this role comes from anticipating needs, staying organized, and confidently managing competing priorities with professionalism and discretion.
Duties and Responsibilities:
The key job functions are:
- Provide executive and administrative support to senior leadership and cross-functional business teams.
- Prepare, edit, format, and distribute professional correspondence, reports, presentations, and business documentation.
- Coordinate meetings by managing calendars, scheduling attendees, preparing agendas, recording meeting minutes, and following up on action items.
- Arrange corporate travel, accommodations, and itineraries as required.
- Conduct research, compile information, and prepare reports to support business initiatives and decision-making.
- Maintain accurate electronic and physical filing systems while ensuring document retention and confidentiality standards are met.
- Oversee day-to-day office operations to maintain a professional, organized, and welcoming workplace.
- Coordinate office vendors, maintenance providers, workplace supplies, catering, and facility requirements.
- Maintain shared calendars, organizational documents, and internal administrative resources.
- Welcome visitors, manage reception responsibilities, and provide exceptional customer service to clients, consultants, and guests.
- Process incoming and outgoing mail, courier deliveries, and general office communications.
- Prepare and reconcile employee expense reports while supporting general business administration activities.
- Assist with administrative process improvements, documentation, and internal procedures.
- Support office technology by assisting with computer equipment setup, user onboarding, password management, wireless network (Wi-Fi) connectivity, virtual private network (VPN) access, and basic troubleshooting.
- Maintain inventory records for office technology, equipment, and related assets.
- Assist with maintaining website content and other digital business resources as required.
Education:
- Post-secondary education in Business Administration, Office Administration, or a related discipline is considered an asset.
- Additional education or training related to technology, office systems, or business administration is considered beneficial.
Qualifications:
- Advanced proficiency with Microsoft Office Suite, including Microsoft Word, Excel, Outlook, PowerPoint, Teams, and SharePoint.
- Comfortable learning new technologies, business applications, and digital collaboration tools.
- Strong understanding of modern office technology and administrative best practices.
- Experience using cloud-based file management and collaboration platforms is considered an asset.
- Experience supporting website content or content management systems (CMS) is considered an asset.
- Demonstrated ability to maintain strict confidentiality while exercising sound judgment and professionalism.
Experience:
- Minimum five (5) years of progressive experience in Office Administration, Executive Administration, Executive Support, or Office Management.
- Previous experience providing basic technology support or coordinating office technology is required.
Skills:
- Technology Fluency: Highly tech savvy with the ability to quickly learn new software, troubleshoot common technology issues, and confidently support office systems.
- Organization: Exceptional organizational and planning skills with the ability to manage multiple priorities simultaneously.
- Communication: Outstanding written and verbal communication skills with a professional and polished approach.
- Time Management: Ability to prioritize competing deadlines while maintaining exceptional attention to detail.
- Problem Solving: Resourceful, proactive, and capable of anticipating business needs before they arise.
- Customer Service: Dedicated to creating positive experiences for employees, executives, clients, and visitors.
- Confidentiality: Demonstrates integrity, discretion, and professionalism when handling sensitive business information.
Base Salary: $65,000-75,000 per year
- Salary will be commensurate with experience and qualifications.
- Comprehensive benefits package.
Work Hours:
- 32 hours per week (4 days).
- Monday to Thursday, with flexibility in start times (between 7:30 AM and 9:00 AM).
- Core working hours are 9:00 AM to 3:00 PM.
- Occasional availability on Fridays may be required during peak periods.
Additional Notes:
- This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
- All applicants must be authorized to work in Canada to be considered for employment.
About Staffing® recruiters are Alberta’s experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate and industrial fields.
Pay: From $65,000.00 per year
Benefits:
- Extended health care
- On-site parking
- Profit sharing
Application question(s):
- Do you have advanced proficiency with Microsoft Office Suite, including Microsoft Word, Excel, Outlook, PowerPoint, Teams, and SharePoint?
Experience:
- Office Admin/Executive Assistant: 5 years (required)
- basic technology support or coordinating office technology : 3 years (required)
Location:
Work Location: In person
