The Purchaser issues purchase orders (PO) or Professional Service Agreements (PSA) with vendors after reviewing legal terms and risk compliance. The Purchaser manages the competitive bidding process for assigned commodities for larger budget spend, expedites outstanding POs, and resolves invoice and PO discrepancies. The role includes records management, reporting and large contract account management.
MAJOR DUTIES & RESPONSIBILITIES
- Examines incoming electronic requisitions and PSA requisitions for sufficient scope and pricing information, proper financial coding, appropriate level of signing authority, and other supporting requirements.
- Contacts suppliers for competitive pricing and quotations on assigned commodities, does analyses and evaluates said quotations for the best value. Awards quote through PO issuance.
- Prepares and issues Request for Quotations (RFQ) or email quote for higher threshold purchase requirements.
- Conducts contract review (including terms, value, scope, termination, indemnity) based on user inquiries or as required for purchase order processing.
- Coordinates with Legal and Risk Management to obtain legal review and clarify indemnity and insurance requirements.
- Investigates and resolves supplier invoice discrepancies which are not in accordance with the terms and conditions of the purchase orders or PSA.
- Performs data entry of purchase orders into TRU’s Purchasing/inventory system; includes input of original orders, any revisions or changes required and year end closures.
- Coordinates with external suppliers and internal users to arrange delivery and resolve any issues with purchase orders.
- Arranges payment for purchases not possible with PO using department purchasing card and completes monthly reconciliation and chargeback.
- Compiles data such as listing of outstanding purchase orders and prepares relevant reports. Expedites all outstanding and backorder items from report data.
- Performs clerical functions including maintaining relevant files and records and preparing necessary reports and statistics.
REPORTS TO
Associate Director, Supply Chain Management
