At Taylor McCaffrey LLP, we know that a successful firm relies on an excellent professional team – paralegals, legal assistants, marketers and communicators, human resources professionals and IT experts. Our legal professional support staff thrive in a respectful, collaborative and dynamic work environment. Taylor McCaffrey LLP encourages all staff to continue their professional development for personal and professional growth.
Who are we?
Taylor McCaffrey LLP is one of Manitoba’s leading law firms, committed to delivering exceptional service that truly meets our clients’ needs. We take pride in offering a positive, professional environment where experienced team members feel respected, supported, and empowered to excel.
Our culture is built on meaningful training, opportunities for mentorship – an ideal setting for mid career professionals looking to deepen their expertise and continue growing in their field.
We also provide a comprehensive compensation and benefits package, including health and dental coverage, disability insurance, Accidental Death & Dismemberment protection, EAP resources for you and your family, and a pension plan designed to support your long term well being and financial security.
For additional information about the firm, please visit our website at www.tmlawyers.com.
Role Overview:
If you would like to apply your administration skills in a new environment, this is an opportunity for you to join TM and develop your expertise in the legal industry. The Administrative Assistant provides essential administrative and organizational support and to ensures the smooth and efficient operation of daily activities to our lawyers.
If you enjoy being a trusted support professional in a collaborative, fast-paced environment, this position may be a great fit. We’re looking for someone who brings integrity to their work – someone with a strong work ethic, a sense of personal accountability, a polished and professional presence, and a commitment to ethical conduct. If you take pride in delivering high-quality administrative support and contributing to a positive team culture, we’d love to hear from you.
Duties and Responsibilities:
- Client and file management, including client intake, conflict searches, and opening and closing files.
- Preparing, organizing and managing confidential legal documentation
- Monitoring, prioritizing, and responding to client calls and emails.
- Organizing and maintaining electronic files and documents within the firm’s document management system.
- Conducting online corporate searches and gathering required information.
- Coordinating and scheduling meetings, schedules and court deadlines, including arranging necessary bookings and logistics.
- Preparing invoices, making revisions, corresponding with clients, and assisting with outstanding accounts.
- Client communication through phone, email and correspondence.
- Preparing files and materials for hearings.
- Providing general administrative support and assisting with additional office duties as needed.
Competencies:
- Must be customer service driven
- Must show initiative to anticipate the needs of lawyers
- Be able to work independently and also work effectively as part of a team
- Handle a fluctuating workload and respond to changing priorities as needs arise.
- Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals within the firm and clients.
- Excellent attention to detail and proofreading skills
Qualifications:
- 1 years’ experience is considered an asset, but we welcome applications from post-secondary legal graduates with administrative experience who seek to learn and develop their skills and experience.
- Post secondary education in Business Administration, Legal Administration or a comparable program.
- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
- Experience using accounting software for billing and invoicing
- Familiarity with electronic document management
- Experience in a similar legal support role considered an asset.
Schedule:
- 35-hour work week, 8:30 a.m. – 4:30 p.m.
Qualified candidates can submit their resume and cover letter (including salary expectations) to [email protected]
Taylor McCaffrey LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all firm members.
Reasonable accommodations are available during our assessment and selection processes.
We thank all applicants for their interest, however only those under consideration will be contacted.
Taylor McCaffrey LLP
2200 – 201 Portage Avenue
Winnipeg, Manitoba R3B 3L3
Phone: 204-949-1312
Website: www.tmlawyers.com
LinkedIn: www.linkedin.com/company/taylor-mccaffrey-llp
Instagram: @TM_Lawyers
