Our client, a respected small law firm in Toronto, is seeking an experienced, detail-oriented Legal Bookkeeper to join their team.
This is an excellent opportunity for a bookkeeping professional with law firm experience, strong attention to detail, and a solid understanding of real estate files, trust accounting, estates, client billing, and Law Society of Ontario compliance requirements.
The ideal candidate will be organized, accurate, professional, and comfortable working in a busy legal environment where confidentiality, deadlines, and financial accuracy are essential.
About the Role
The Legal Bookkeeper will play an important role in supporting the firm’s day-to-day financial operations. Working closely with the external bookkeeper and internal legal team, this role will help ensure financial accuracy, proper posting of client expenses, compliance with Law Society of Ontario requirements, and adherence to government filing and payment deadlines.
A key focus of this position will be supporting bookkeeping related to real estate transactions, trust bank entries, estates, client billing, accounts payable, accounts receivable, daily banking, and reporting.
The successful candidate must be confident working with PCLaw and have previous experience handling bookkeeping functions within a law firm environment.
Key Responsibilities
- Manage daily bookkeeping and accounting functions for the firm
- Process accounts payable and accounts receivable
- Record and maintain accurate daily financial transactions
- Support bookkeeping related to real estate files, trust transactions, and estate matters
- Ensure accurate trust bank entries and client matter postings in PCLaw
- Prepare pre-bills and post client invoices
- Generate billing, collections, and financial reports
- Oversee daily banking and deposits
- Work closely with staff to ensure client expenses, disbursements, and trust-related entries are posted accurately
- Collaborate with the external bookkeeper to maintain financial integrity and compliance
- Assist with Law Society of Ontario compliance requirements
- Support government remittance, filing, and payment deadlines
- Maintain confidentiality and accuracy in all financial and client-related information
Qualifications
- Minimum 3–5 years of bookkeeping experience
- Previous experience working in a law firm is required
- Experience working with real estate files is strongly preferred
- Experience with trust accounting and estates is considered a strong asset
- Strong working knowledge of PCLaw accounting software
- Post-secondary education in accounting, bookkeeping, or a related field
- Accounting diploma or degree is considered an asset
- Strong understanding of client billing, trust entries, disbursements, and legal accounting processes
- Exceptional attention to detail and accuracy
- Strong organizational and time-management skills
- Ability to manage deadlines and competing priorities
- Professional, reliable, and able to handle confidential information with discretion
- Able to work independently while also contributing to a collaborative team environment
What We Offer
- Competitive compensation based on experience
- Benefits package commensurate with experience
- Opportunity to join a respected and professional legal environment
- A stable, full-time role within a collaborative small firm setting
- A rewarding opportunity for an experienced, dependable, and detail-focused legal bookkeeping professional
How to Apply
Please submit a Cover Letter and Resume outlining your expereince.
We are an equal opportunity employer and welcome applications from all qualified candidates.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
Application question(s):
- Please tell us about your experience using PC Law accounting software.
- The main focus of htis role is to support bookkeeping related to real estate files, trust transactions, and estate matters. Please share with us your previous experience working with real estate files, trust transactions, and estate matters in a bookkeeping setting.
Education:
- Bachelor's Degree (preferred)
Experience:
- Bookkeeping: 3 years (required)
- real estate file: 2 years (preferred)
- trust accounting and estates: 2 years (preferred)
- previous law firm: 3 years (required)
Work Location: In person
