Position Title
Graduate Programs Administrative Assistant
Location
Halifax, Nova Scotia, Canada
Employee Group
NSGEU Local 77
Position Type
Regular, On-Going
Duration of Contract (if applicable)
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$26.73 - $33.84 per hour ($45,176 - $57,183 per annum, 32.5 hours per week)
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The School of Nursing is recognized for advancing nursing knowledge, practice and policy. Exceptional nurses begin and further their education and careers at Dalhousie University. Reporting to the Administrative Manager, the Graduate Programs Administrative Assistant will provide support for the Master of Nursing (MN), Master of Science in Nursing (MScN), and PhD (Nursing) programs as well as administrative support to the Associate Director, Graduate Studies, Assistant Director, Graduate Clinical Programs, Nurse Practitioner Coordinator, Clinical Placement Coordinator, Master of Nursing, Master of Science in Nursing, and PhD (Nursing) programs.
Key Responsibilities
- Liaise with faculty, students, and personnel in the Faculty of Graduate Studies, Registrar’s Office, Student Accounts, etc. to obtain/provide information.
- Coordinate the admissions process for Master’s and PhD students. Receive applications, set up and maintain confidential hard copy and computerized records. Calculate grade point averages, track supporting documentation and correspond with applicants re missing documentation.
- Monitor progress of students in MN, MScN, and PhD programs. Set up and maintain manual and computerized files to monitor progress of students and liaise with the Faculty of Graduate Studies in regard to registrations and submission of annual reports.
- Generate reports and/or data from database(s) as requested by Director, Associate Director Graduate Studies, Assistant Director, Graduate Clinical Programs and Nurse Practitioner Coordinator. Compile and maintain statistical data on numbers of applicants, continuing students, scholarship eligibility, scholarship achievement, theses, graduating students, attrition, etc.
- Support various committees, liaising with the Committee Chairs on agendas, minutes, and actionable items.
- Maintain knowledge of University, Faculty, School, and program policies, procedures, guidelines, processes, deadlines
Note
The successful applicant will primarily work remotely from within Nova Scotia with occasional presence in-person on-campus to meet client needs and operation requirements.
Required Qualifications
- Business/Administrative Professionals program with three to five years’ related work experience (or equivalent combination of training and experience).
- Excellent computer and Internet skills (MS Office Suite, internet search engines, email software, etc.)
- Excellent organizational and communication skills
- Demonstrated initiative with the proven ability to work in a team environment, and to work independently, make sound decisions, and solve problems.
Assets
- Experience with or knowledge of updating websites.
- Experience with or knowledge of planning, tracking and processing student clinical placements and; evaluation, collating and reporting of student clinical placements using relevant designed software.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s
core competencies, in particular:
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
