Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Fleet and Asset Coordinator to the Scandi Family!
Location: Edmonton (In office)
Hours: Monday to Friday 8:00 AM to 4:30 PM with a 1-hour lunch (30 minutes paid and 30 minutes unpaid)
What's in it for you:
- Awarded one of Canada's Best Managed Companies: We're committed to a high level standard of excellence for both clients and our Scandi Family.
- Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term and offer a tuition reimbursement program to continue your professional development.
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Stability and Job Security: Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon. With a strong national presence across Canada and growth into the US.
- Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
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Benefits: We offer a comprehensive medical and dental plan as well as personal days off.
What your day to day will look like:
You will be reporting into the Vice President of Procurement.
- Review and approve documentation for company vehicle drivers; coordinate vehicle availability, insurance, inspections, GPS consent, pickup, payroll notifications, and tracking for company vehicle drivers.
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Monitor GPS tracking system for company vehicles, providing user support and troubleshooting as needed. Monitor vehicle usage through GPS, generate analytical reports (such as on speeding and driver behavior), and oversee inspections and safety compliance.
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Oversee the company vehicle fuel program by monitoring and approving fleet-related purchases, managing fuel limits, and tracking expenditures.
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Direct the company vehicle maintenance program, ensure accurate recordkeeping for drivers and vehicles, review relevant documentation, and conduct annual audits of personal vehicle drivers.
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Support accident reporting, liaise with insurance providers, and assist with processes related to vehicle repair or total loss.
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Provide ad hoc and procurement support, serving as a key contact for all fleet-related inquiries.
Asset and Warehouse Responsibilities
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Support standardized warehouse processes nationwide.
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Support the Service Coordinator and Supply Chain Manager.
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Manage inventory, including counts, forecasting, and troubleshooting discrepancies.
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Manage and track inbound shipments including daily courier shipments
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Maintain and update the company asset tracking system.
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Coordinate shipping, receiving, and material handling across Canada, ensuring accuracy and quality.
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Oversee warehouse equipment, including operational knowledge, certification, servicing, and coordination of use.
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Operate forklifts and Sisser lifts as required
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Coordinate company and third party Sisser lift rentals
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Complete truck loading/unloading and warehouse shop sales.
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Respond to internal and client inquiries regarding shipments and deliveries.
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Review shipping priorities and lead cost and process improvements.
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Complete physical inventory counts and track inventory in satellite warehouses.
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Keep warehouse clean and safe
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Participate in annual audits
What you'll need to succeed:
- 3–5 years of customer service or related experience
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Background in fleet and asset management
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Strong verbal and written communication skills
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Comfortable working in a warehouse
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Proficient in Microsoft Office Suite
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Self-motivated, detail-oriented, and thrives in fast-paced environments
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Demonstrates strong problem-solving, analytical, and innovative thinking skills
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Communicates clearly and works effectively with others
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Able to prioritize and manage tasks efficiently and professionally
Our interview process:
- 20 minute preliminary phone interview with our Recruiter
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20-40 minute assessment (depending on optional practice questions or breaks)
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30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role
At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.
