The Bartlett Group is actively seeking a knowledgeable, hard working accountant that is looking to excel & grow with our 5 entity group. We offer competitive pay, great benefits & are looking for the right individual to fit the role & our culture.
Overview
The Accounting Clerk reports directly to the Controller and is responsible for performing data entry and related duties in disbursing non-payroll accounts payable (individuals & suppliers) & working with site administration to prepare invoicing for clients. This includes maintaining ledgers, credit balances, and account irregularities. The Accounting Administrator will also ensure the timely and accurate processing of invoicing, purchase orders (AP & AR), travel reimbursements, stipends, and any other accounting transactions related to accounts payable & receivable management. This position involves diplomatic interaction to provide critical accounting support to the financial controller.
Responsibilities
- Collaborate with the Controller to maintain general A/P & A/R performance levels.
- Post & reconcile to general ledgers.
- Work with vendors & clients to insure that all accounts are reconciled in a timely manner.
- Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that all orders have a verified purchase order and material request form if required by the client.
- Review bills & invoices to the company/client for potential errors and/or discrepancies.
- Investigate and resolve billing/invoicing discrepancies or misapplied cash transactions.
- Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing/invoicing records.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Prepare bills to submit for approval to the controller.
Requirements
- Education: minimum of a 2 year accounting diploma from an accredited school.
- At least two years direct experience in an accounts payable / accounts receivable capacity.
- Must be fluent in Microsoft excel.
- Experience with programs such as SwiftPlant, Maximo, QuoteToMe, QuickBooks Desktop considered an asset.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Able to perform moderate to complex account reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Advanced proficiency with accounting software and spreadsheet programs/applications.
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.
- Ability of apply understand to & carry out instructions in written, verbal or diagram form.
Work Conditions
- Office environment
- Manual dexterity required to use desktop computer and peripherals.
- Interacting with clients/customers, employees, and other management staff and the public at large.
- Sit for extended periods.
Pay: From $28.00 per hour
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- On-site parking
- RRSP match
- Vision care
Application question(s):
- Do you have at minimum a 2 year diploma in accounting?
Experience:
- Accounting: 2 years (required)
Work Location: In person
