1. Receives Central Stores and, as required, Campus Stores shipments and arranges dispersals after verifying delivery to ensure correct, undamaged and complete goods received by:
- ensuring shipments correspond to packing slips;
- matching packing slips against invoices/purchase orders;
- calculating proper mark-ups;
- loading packing slip or invoice information on the Banner computer system or Campus Stores Ratex system as required;
- generating and applying price labels;
- reporting shipment discrepancies to publishers/distributors;
- completing packing slips and sorting items to be delivered to other departments or destinations;
- maintaining log and verifying accuracy of collect shipments.
2. Determines and prepares returns to suppliers by:
- reviewing out-of-print/inactive stock lists to determine goods to be returned;
- entering returns information on the Banner or Ratex computer system as applicable;
- generating chargeback forms/packing slips;
- preparing shipments for return;
- completing necessary freight/customs broker forms;
- arranging shipment pick-up.
3. Expedites order deliveries and return shipments by:
- contacting suppliers to inquire and resolve issues related to damage, delivery of outstanding items/orders or receipt of credit;
- answering departmental queries concerning status of orders;
- advising end-users of anticipated delivery time.
4. Prepares special shipments such as hazardous materials according to WHMIS and Dangerous Goods Regulations, including placarding and preparing waybills.
5. Delivers materials, equipment and supplies to the appropriate destinations, including regional campuses and completes corresponding delivery slips.
6. Organizes and maintains Central Stores and Campus Stores receiving and storage areas as required by:
- controlling placement of shipments to ensure accessibility and safety;
- maintaining receiving areas in a neat and orderly manner.
7. Sorts and delivers incoming mail; operates the postage machine and arranges dispersal of outgoing mail.
8. Books College vehicles; arranges for vehicle servicing and repair; maintains a database to track charge-backs and produce reports.
9. Maintains a warehouse inventory for Central Stores and Campus Stores, including regular physical counts of equipment and materials; updates corresponding records and databases; produces reports; arranges and maintains tagging of equipment and supplies.
10. Assists with the disposal of equipment and supplies classified as surplus including appraising goods, arranging for pick up, and recording goods sold.
11. Performs other related duties as required such as:
- maintaining and ordering Campus Stores stationary supplies;
- preparing invoices for payment;
- bar-coding and scanning of packing slips, delivery slips and other correspondence to the document library;
- filing invoices, packing slips, chargeback forms, credit memos, and forms.
