The Art Gallery of Alberta (AGA) is seeking an enthusiastic and highly organized individual to join its Finance and Administration team as an Accounting Administrator. The Accounting Administrator reports to the Accounting Manager and is responsible for supporting the Manager with accounting, administrative and other tasks.
This position is for a 6 month term with possibly opportunity for renewal.
Responsibilities
The Accounting Administrator duties and responsibilities will include payroll, accounts payable, accounts receivable, cash balancing, and other duties as required.
- Process full-cycle bi-weekly payroll including new employee set up, timesheet review/entry, benefit calculations and changes, bonus, personal information changes, pay rate changes, holiday pay calculations, overtime calculations, vacation calculations and adjustment, payroll batches processing, pay slips report, posting journal report, termination of employment and issue ROE, annual T4 Summary and Supplemental tax slips.
- Maintain payroll personnel files.
- Remain up-to-date on regulatory and legislative guidelines and laws related to payroll and employment deductions as outlined by Labour Standards, Canadian Revenue Agency and the Canadian Payroll Association.
- Support the onboarding and offboarding process for employees.
- Complete accounts payable processes by paying vendors in an accurate and timely manner.
- Process expense claims and visa expenses.
- Forward invoices to the appropriate signing authority or manager for approval and sign off,
- identifying questionable expenses as they arise.
- Complete accounts receivable processes in a timely manner with appropriate supporting documentation, filing and collection.
- Process day-to-day cash receipts into the software, from departmental reconciliations.
- Maintenance of petty cash and bank deposits.
- Maintenance and organization of filing systems.
- Support administrative areas, such as but not limited to photocopier, mail machine, telephone system, shredder, supplies and kitchen requirements.
- Assist in bank reconciliations, journal entries, and reconciling various accounts.
- Assist in preparation of financial statements, cash flows, policy, year end audits and other reporting documents.
- Complete ad hoc tasks and other duties as assigned.
Qualifications
- Completion of high school diploma and is enrolled in or has completed an accounting diploma
- Previous experience in an accounting environment, processing A/P and payroll.
- Proficiency in working with Microsoft Office software, including Word, Excel, Powerpoint and Outlook. Familiarity with Great Plains is an asset.
- Basic physical fitness, this position requires that one sit or stand for the scheduled hours.
- Completion of courses offered by The Canadian Payroll Association is desirable.
- You must have legal authorization to work in Canada and maintain this status throughout your employment with the AGA.
This is a full-time, 6-month term position.
The posting will remain open until a suitable candidate is found.
Please submit your cover letter including the position you are applying for and resume by email to [email protected]
Job Type: Fixed term contract
Contract length: 6 months
Benefits:
Work Location: In person
