Job Title: Administrative Assistant – Accounts Receivable
Location: Lethbridge, Alberta
Department: Finance / Administration
Reports To: Controller
Employment Type: Permanent
About the Role
We are looking for a detail-oriented and organized Administrative Assistant with a strong focus on Accounts Receivable to join our Administration Team. In this role, you will provide essential administrative support while taking ownership of key AR processes to ensure timely and accurate invoicing, data entry, collections, and customer account management.
This is an excellent opportunity for someone who enjoys both administrative work and financial operations, and who thrives in a fast-paced, collaborative environment.
Key Responsibilities
- Prepare, send, and manage customer invoices and statements
- Process and post customer payments (cheques, EFT, credit cards)
- Reconcile customer accounts and resolve discrepancies
- Follow up on overdue accounts and manage collections process
- Maintain accurate and up-to-date AR records in the accounting system
- Respond to customer billing and payment inquiries in a timely and professional manner
- Assist with month-end close processes and reporting
- Provide general administrative support (filing, scanning, data entry, correspondence, scheduling meetings, etc.)
- Support other finance team members as needed
Requirements
- Minimum 2 years of experience in Accounts Receivable and/or administrative support in a finance environment
- Strong understanding of basic accounting principles and AR processes
- Proficiency in accounting software (QuickBooks, Sage, Xero, or similar)
- Advanced Microsoft Excel skills
- Excellent attention to detail and high level of accuracy
- Strong organizational and time management skills
- Professional communication skills (both written and verbal)
- Ability to handle sensitive financial information with confidentiality
- Bonus Points for an Agricultural background
What We Offer
- Competitive salary to commensurate with experience
- Long-term stable employment in a resilient industry
- Paid Vacation and Sick time
- Employee spending account
- Professional development opportunities
- Supportive and collaborative team environment
How to Apply Please submit your resume and a brief cover letter [email protected] with the subject line: “Administrative Assistant – Accounts Receivable Application”
We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.
Pay: From $37,440.00 per year
Benefits:
- Life insurance
- Paid time off
- Wellness program
Work Location: In person
