Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a vital role in maintaining smooth office operations, providing exceptional customer service, and supporting various administrative functions. This position offers an excellent opportunity for individuals with strong clerical skills and experience in office management to contribute to a professional environment that values efficiency and accuracy.
Duties
- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry tasks with accuracy using Microsoft Office, Google Workspace, and other relevant software
- Maintain organized filing systems, both physical and digital, ensuring quick retrieval of documents
- Handle scheduling, appointment setting, and calendar management for staff and clients
- Support bookkeeping activities using QuickBooks and assist with basic bookkeeping tasks such as invoicing and expense tracking
- Provide customer support via phone, email, and in person, demonstrating excellent phone etiquette and communication skills
- Assist with medical or dental office administrative tasks if applicable, including patient check-in/out and insurance documentation
- Proofread correspondence, reports, and other documents for accuracy and clarity
- Support administrative projects as needed to improve office workflows and efficiency
Skills
- Proven experience with office management or administrative roles; clerical experience preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Strong computer skills with the ability to learn new software quickly
- Experience with QuickBooks or bookkeeping software is a plus
- Excellent organizational skills with attention to detail in filing, data entry, and proofreading
- Ability to handle multi-line phone systems efficiently while maintaining professional phone etiquette
- Customer service skills with a friendly demeanor and the ability to support clients or patients effectively
- Experience in medical or dental office environments is advantageous but not required
- Strong typing skills with high accuracy; capable of managing multiple tasks simultaneously
- Ability to work independently as well as part of a team in a fast-paced environment
This role is ideal for motivated individuals seeking a dynamic administrative position that offers growth opportunities within a professional setting.
Pay: $21.00-$23.00 per hour
Work Location: In person
