Administrative Coordinator (Part-Time to Full-Time)
City Helpers Inc.
Location: Remote / Hybrid (Preference for Halifax Area)
Hours: 16–20 hours per week initially, growing to full-time (40 hours per week)
Compensation: Competitive hourly rate based on experience, with opportunities for advancement as the company grows.
About City Helpers Inc.
City Helpers Inc. connects homeowners, seniors, and businesses with trusted local workers who can help with everyday tasks, chores, projects, and services. Our mission is to make it easy for people to find help when they need it and create flexible earning opportunities for workers in local communities.
We are entering an exciting growth phase and are looking for a highly organized, energetic, and self-motivated Administrative Coordinator to help support our expanding operations.
About the Role"Ideal for an experienced administrator who enjoys helping people, solving problems, and wants to grow into an Operations Coordinator or Office Manager role as the company expands."This is not a typical administrative position. We are looking for someone who enjoys variety, takes initiative, and wants to grow with a startup-style company. As one of the key members of our team, you will help coordinate workers, support customers, manage communications, and keep daily operations running smoothly.
The position will begin on a part-time basis and expand into a full-time role as the company grows.
Key Responsibilities
- Answer incoming phone calls, emails, and online inquiries
- Recruit and onboard new workers
- Review applications and assist with worker vetting
- Schedule and dispatch workers to homeowner requests
- Follow up with homeowners and workers regarding completed jobs
- Maintain accurate records and databases
- Post content and updates to social media platforms
- Assist with online job postings and recruitment campaigns
- Coordinate appointments and manage calendars
- Prepare reports and administrative documents
- Support marketing and community outreach initiatives
- Handle general office and administrative duties as required
- Assist management with special projects and growth initiatives
Qualifications
- Previous administrative, customer service, recruiting, dispatching, or office management experience preferred
- Excellent verbal and written communication skills
- Strong organizational and time-management abilities
- Comfortable speaking with homeowners, seniors, workers, and business owners
- Proficient with Microsoft Office, Google Workspace, and online communication tools
- Experience with social media platforms such as Facebook, Instagram, LinkedIn, and TikTok is an asset
- Ability to work independently with minimal supervision
- Strong attention to detail
- Positive attitude and problem-solving mindset
- Experience in recruiting, scheduling, dispatching, or workforce coordination is considered a strong asset
What We Offer
- Flexible work schedule
- Opportunity to grow into a full-time leadership position
- Ability to make a real impact in local communities
- Collaborative and supportive work environment
- Career advancement opportunities as the company expands across Canada
- Opportunity to help build a company that serves homeowners, seniors, workers, and local businesses
To Apply
Please submit your resume along with a brief cover letter explaining:
- Why you are interested in joining City Helpers Inc.
- Your experience with administration, recruiting, customer service, or dispatching.
- Why you believe you would be a good fit for a growing company.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Send resume and cover letter to: [email protected]
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Pay: $17.00-$20.00 per hour
Work Location: Hybrid remote in Halifax, NS
