Join the MasTec Purnell Canada Team
We are a leading contractor in Western Canada, anchored by a team that is motivated, ambitious and inclusive. We are united by a commitment to safety and united by a passion for solutions and innovation.
MasTec Purnell Canada offers career opportunities for individuals looking to take part in Canada’s energy development, including the oil & gas, pipeline and industrial construction sectors. Guided by our Core Values of team, respect, excellence, integrity, duty and protect, we construct and maintain projects safely, reliably and with care and respect for the environment in which we operate.
Why Join Us?
- Our Core Values are front and center and operationalized across the business
- Individual contribution is rewarded and teamwork is encouraged
- We maintain a commitment to a diverse and inclusive work environment where our employees can freely bring diverse perspectives and varied work experiences to work
- Individual development is strongly encouraged and fostered (e.g., hands-on training and cross-functional project opportunities)
What we are offering:
At MasTec Purnell Canada, we believe our greatest asset is our people. We offer salaries and wages competitive for the construction industry, for our areas of operation, and based on years of experience, industry knowledge and qualifications. Specific compensation data associated with our career opportunities may be system generated and not an accurate reflection of MasTec Purnell Canada's market competitive wages or our total value proposition. We look forward to receiving your application and discussing specific compensation parameters as part of our hiring
POSITION SUMMARY:
The Office Administrator is responsible for ensuring the smooth day-to-day operation of the office by providing administrative, reception and operational support to multiple departments. This role serves as the first point of contact for visitors, employees, customers, and vendors while coordinating office functions, maintaining accurate records, supporting ticket administration, and assisting Finance team in customer, vendor setup and accounts payable processes. The Office Administrator works collaboratively to ensure information is accurate, organized, and completed in a timely manner, contributing to the overall success of the organization.
ESSENTIAL JOB FUNCTIONS:
- Welcome and assist clients, vendors, employees, and visitors in a professional and courteous manner.
- Answer, screen, and direct incoming phone calls and inquiries to the appropriate personnel.
- Maintain a clean, organized, and professional reception and office environment.
- Order and maintain office supplies, stationery, and kitchen inventory.
- Support Ticket Administration by assisting with FieldCap ticket administration.
- Cross-referencing FieldCap tickets with Salus tailgates to ensure all personnel are captured.
- Verify manual time entries are accurately recorded in FieldCap.
- Support Accounts Payable by assisting with third-party invoices captured on daily tickets within FieldCap.
- Create and maintain customer and vendor records within Vista for Finance, ensuring information is complete and accurate.
- Maintain filing systems and administrative records, both electronic and paper.
- Assist with incoming and outgoing mail, courier services, and office deliveries.
- Provide administrative support to various departments as required.
- Maintain confidentiality of company and employee information.
- Perform other administrative duties as assigned.
EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
- High school diploma required.
- 1-2 years of relevant office support experience, administrative role, preferably in oil and gas and/or construction industry.
- Fluent with Microsoft suite including Office 365 and SharePoint.
- Experience using Vista and FieldCap is an asset.
KNOWLEDGE & SKILLS:
- Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for promoting and living out MasTec Purnell Canada’s 6 Core Values
- Ambitious, pro-active, high-energy, positive attitude and a team player.
- Strong attention to detail and organizational skills.
- Basic computer proficiency and ability to learn new software.
- Professional and customer-focused approach when interacting with clients, vendors, employees and appropriate personnel.
- Sufficient verbal and written communication skills.
- Ability to build rapport and effectively communicate with all levels in the organization.
- Strict confidentiality and discretion of all private information is required.
- Ability to self-manage, prioritize tasks, meet multiple deadlines and solve practical problems.
