Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency with various office software. This role is essential in ensuring smooth daily functions, maintaining accurate records, and providing exceptional customer service. The position offers an opportunity to work in a professional environment where organizational skills and attention to detail are highly valued.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems, both electronic and paper-based
- Assist with bookkeeping and basic accounting tasks related to billing and invoicing
- Support customer service efforts by addressing inquiries and providing support via phone or email
- Schedule appointments and coordinate meetings for staff members
- Proofread documents for accuracy and clarity before distribution
- Support medical or dental office operations as needed, including patient record management and appointment scheduling
- Handle administrative tasks such as copying, scanning, and mailing documents
- Help and engage in our marketing and media team
Requirements
- Proven experience in an administrative or clerical role, preferably within a medical or dental office setting
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Strong computer skills with the ability to learn new software quickly
- Excellent organizational skills with keen attention to detail
- Ability to perform data entry accurately and efficiently
- Experience with front desk duties, multi-line phone systems, and customer support
- Knowledge of filing systems and document management best practices
- Strong typing skills along with proofreading abilities
- Excellent communication skills, including professional phone etiquette
- Prior experience in bookkeeping or medical/dental office operations is a plus
This position is integral to maintaining efficient office workflows while providing outstanding support to clients and staff. We value candidates who are proactive, reliable, and capable of multitasking in a fast-paced environment.
Pay: $16.45-$19.77 per hour
Work Location: In person
