Reporting to the Recovery Alberta Executive Lead for Finance the Senior Administrative Assistant will provide senior administrative services & support to the Executive Lead’s office. This position assists with the day-to-day operations of the office of the Executive Lead by providing a full range of reasonably complex administrative duties & is a key conduit & support for senior staff contributing to the efficient and professional operation of the executive office.
This position contributes to the efficient operation of the executive office through these key responsibilities: Handling of variety of projects & tasks simultaneously. Coordinating & supporting activities related to the Executive Lead’s calendar & scheduling appointments. Compiling necessary background & documentation materials for initiatives & related meetings. Responding to requests for information & actioning in an efficient & timely manner. Reporting, gathering, compiling & relaying confidential information and material. Time entry for the Finance team. Monitoring, tracking, taking action & distributing incoming correspondence. Responding directly to day-to-day email & inquiries on behalf of the Executive Lead. Proactive document & file management. Proactively resolving conflicts. Support project/initiative logistics, tracking and reporting. Grant and contract tracking. Other tasks as required.
- Classification: Administrative Support
- Union: Exempt
- Unit and Program: Finance
- Primary Location: Seventh Street Plaza
- Location Details: Eligible to work remotely within Alberta
- Negotiable Location: Provincial
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 31-JUL-2026
- Date Available: 07-SEP-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $23.78
- Maximum Salary: $39.66
- Vehicle Requirement: Not Applicable
Required Qualifications:
Office Administration diploma or equivalent combination of education and/or several years of experience. At least 5+ years senior level administrative experience supporting large portfolios in an executive position. Experience working on a multidisciplinary team within a healthcare setting, and preferably experience working within Recovery Alberta. Ability to use multi-modal technology to support meetings etc. Advanced computer skills with proficiency in a range of software applications is a must including Microsoft Word, PowerPoint, Microsoft Teams, SharePoint, DocuSign and Excel, including the ability to prepare spreadsheets, organizational charts, flowcharts, and formatting techniques in the preparation of reports and/or presentations. Working knowledge of AHS systems and process including familiarity with policies, financial practices, human resource activities and information systems. Excellent verbal and written communication skills, especially strong engagement and networking skills. Ability to work in high pressure / high demand situations. High degree of professionalism in dealing with external stakeholders, urgent requests, sensitive information and conflict situations.
Additional Required Qualifications:
Senior level administrative experience supporting larger portfolios in an executive position. Demonstrated ability to work collaboratively with team members from other areas of expertise across the province and beyond Recovery Alberta. Professional writing or editing with a focus in healthcare. Project Management experience. Uses critical and anticipatory problem solving and oversight of executive work.
Preferred Qualifications:
As Required.
