Job Title: Administrative Assistant
Company: KJ Controls Ltd.
Location: Nanaimo, BC
Job Type: Full-Time, On-site
About Us
KJ Controls Ltd. is a family-owned and operated industrial automation and controls company based in Nanaimo, BC. We specialize in providing custom control and automation solutions for industries such as forestry, energy, water & wastewater treatment, and manufacturing. Our commitment to technical excellence, quality service, and customer satisfaction has made us a trusted partner in industrial automation.
Job Overview
We are seeking a highly organized and detail-oriented Receptionist / Administrative Assistant to support our team with day-to-day operations. The ideal candidate will have strong communication skills, the ability to multitask, and a proactive approach to problem-solving.
Key Responsibilities
- Manage incoming calls, emails, and correspondence
- Provide front desk reception and visitor check-in
- Maintain organized digital and physical records and filing systems
- Assist with financial data entry, document preparation, and reporting
- Process invoices & A/R support
- Create contracting purchase orders and provide ordering support
- Follow up on and maintain purchase orders
- Provide shipping support
- Support various departments with administrative and logistical tasks
- Provide excellent customer service to clients and visitors
- Perform other administrative and clerical duties as assigned
Qualifications & Skills
- Proven experience in an administrative role (preferred but not required)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Familiarity with basic financial tracking, invoicing, and purchase order processing
- Experience with QuickBooks Desktop (preferred but not required)
- Strong organizational skills with attention to detail
- A resourceful self-starter with a positive attitude
- Excellent verbal and written communication skills
- Ability to prioritize tasks and manage time efficiently
- Professional demeanor and ability to maintain confidentiality
Benefits & Perks
- Competitive salary based on experience: $24 - $30 per hour
- Comprehensive health and dental plan
- Four (4) weeks paid time off
- Casual dress
- Certified Living Wage Employer
- RRSP Matching opportunity (tenure-based eligibility).
- Opportunities for professional development
- A supportive and team-oriented work environment
How to Apply:
Interested candidates should submit their resume and a brief cover letter to [email protected]. Please note, only candidates considered for interviews will be contacted.
Job Types: Full-time, Permanent
Pay: $24.00-$30.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Ability to commute/relocate:
- Nanaimo, BC V9X 1T6: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative: 3 years (preferred)
Work Location: In person
