Job Overview
We are seeking a professional and organized Receptionist/Administrator to join our team at B4H. This role is vital in ensuring smooth daily operations by providing exceptional front desk support, managing administrative tasks, and delivering excellent customer service. The ideal candidate will have strong office experience, excellent communication skills, and proficiency with various software tools. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.
Duties
- Greet visitors and clients with professionalism and courtesy at the front desk
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Handle data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems, both electronic and paper-based
- Schedule appointments, coordinate meetings, and manage calendars efficiently
- Assist with administrative support including proofreading documents and preparing correspondence
- Support bookkeeping activities such as invoicing and record keeping
- Provide customer support by addressing inquiries promptly and professionally
- Perform clerical duties such as filing, photocopying, and maintaining office supplies
- Ensure the reception area remains tidy and welcoming at all times
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar bookkeeping software
- Strong computer skills with the ability to handle data entry accurately
- Excellent organizational skills with keen attention to detail
- Exceptional phone etiquette and customer service abilities for front desk interactions
- Ability to manage multi-line phone systems efficiently
- Clerical experience in an office or medical setting is preferred, especially dental or medical office experience
- Capable of proofreading documents for accuracy and clarity
- Strong typing skills with a focus on speed and accuracy
- Demonstrated ability to multitask effectively in a fast-paced environment
- Organizational skills to prioritize tasks and manage time effectively
This role is ideal for a proactive individual who thrives in administrative environments and values delivering outstanding customer support.
Pay: $38,000.00-$42,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Experience:
- Reception: 2 years (required)
Work Location: In person
