About Beam Beauty & Wellness Centre
Beam Beauty & Wellness Centre is a medically supervised wellness and aesthetics clinic located in the heart of Langford, BC. Our multidisciplinary team includes physicians, nurse injectors, naturopathic doctors, laser technicians, and wellness professionals offering advanced skin treatments, medical aesthetics, IV vitamin therapy, and women’s and men’s wellness services.
We are a fast-growing, women-led local business passionate about creating an exceptional client experience while building a welcoming, professional, and supportive workplace culture.
About the Role
We are seeking a motivated, organized, and client-focused student or young professional to join our team as a Clinic Administration & Operations Assistant through the Canada Summer Jobs program.
This role is ideal for someone interested in:
· healthcare administration
· wellness and medical aesthetics
· business operations
· customer service
· marketing and communications
· or entrepreneurship
You will work closely with the clinic leadership and front desk/client care team to support the day-to-day operations of a busy and growing wellness clinic.
Key Responsibilities
Front Desk & Client Support
· Welcome clients and assist with check-in/check-out
· Answer phones and respond to basic client inquiries
· Support appointment confirmations and scheduling
· Assist with maintaining a warm, professional client experience
Administrative & Operations Support
· Assist with organizing digital records and clinic documents
· Support data entry and updating client information in clinic software
· Help maintain internal systems, forms, and operational processes
· Prepare clinic materials and client information packages
Inventory & Clinic Organization
· Assist with inventory counts and stock organization
· Help maintain clean, organized treatment and retail spaces
· Support back-end operational efficiency within the clinic
Marketing & Event Support
· Assist with light social media and communications tasks
· Support content organization and community engagement initiatives
· Help prepare for client events, educational sessions, and in-clinic promotions
What You’ll Gain
· Hands-on experience in healthcare and wellness operations
· Exposure to medical aesthetics and client care workflows
· Training in professional communication and customer service
· Experience using scheduling and practice management software
· Mentorship from experienced business owners and clinic professionals
· Insight into entrepreneurship, clinic operations, and small business growth
Qualifications
· Strong interpersonal and communication skills
· Organized, dependable, and detail-oriented
· Comfortable using computers, email, and online tools
· Professional and confident in a client-facing environment
· Interest in healthcare, wellness, administration, communications, or business is an asset
Eligibility Requirements
This is a Canada Summer Jobs program position. To be eligible, applicants must:
· Be between 15 and 30 years of age at the start of employment
· Be legally entitled to work in Canada
· Be a Canadian citizen, permanent resident, or person granted refugee protection under the Immigration and Refugee Protection Act
Beam Beauty & Wellness Centre is an equal opportunity employer and welcomes applications from individuals of diverse backgrounds and experiences.
Pay: From $20.00 per hour
Benefits:
- Company events
- On-site parking
Application question(s):
- Are you legally eligible to work in Canada?
- Are you between the ages of 15-30 and eligible for the Canada Summer Jobs program?
- Are you available to work some evenings and/or Saturdays if required?
- Please briefly describe why you are interested in working in the wellness or medical aesthetics industry.
- Describe a time you provided excellent customer service or worked in a client-facing role.
- Are you comfortable working in a fast-paced, client-facing environment while maintaining professionalism and confidentiality?
- Please indicate which of these areas you are most interested in: Healthcare administration, Wellness/medical aesthetics, Customer service, Marketing/social media, Business operations, Entrepreneurship, Other.
- Are you comfortable using computers, scheduling software, email, and digital tools?
- Are you available to work approximately 35 hours per week for a 12-week temporary full-time position?
Work Location: In person
